Healthcare Marketing: Junior Project Coordinator

Publicis Groupe; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Publicis Health Canada is seeking a detail-oriented Junior Project Manager to join the Project Management team. This developmental role supports planning and delivery of advertising and marketing projects across cross-functional teams.

You will coordinate day-to-day activities, maintain project information, track timelines and budgets, and gain increasing ownership of smaller projects under guidance from senior staff. This is an early-career opportunity with growth potential.

Qualifications

• Approximately one to two years of relevant professional experience in project coordination, project administration, marketing, advertising, communications, production, healthcare, or a related environment.
• Post-secondary education in project management, marketing, advertising, communications, business, or a related field is preferred, or an equivalent combination of education and relevant experience.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks, deadlines, and changing priorities.
• Clear and professional written and verbal communication skills, with the ability to work collaboratively across multidisciplinary teams.
• Basic knowledge of project planning concepts including tasks, milestones, dependencies, owners, risks, and due dates.
• Foundational proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with Smartsheet, Workfront, Jira, Confluence, Asana, Trello, Monday.com, or a similar project management platform is an asset.
• Agency, healthcare, or pharmaceutical experience is an asset but is not required.
• Demonstrated curiosity, accountability, adaptability, sound judgment, and willingness to learn and apply feedback.

Responsibilities

• Support the successful delivery of marketing and advertising projects from initiation through completion.
• Coordinate project activities, timelines, milestones, and deliverables while ensuring work progresses according to plan.
• Begin managing low-complexity projects or workstreams with guidance from senior Project Management team members.
• Create and maintain project timelines, schedules, and status reports.
• Monitor project progress, dependencies, and deadlines, identifying risks or delays early.
• Support resource planning efforts by ensuring project requirements and timing are accurately reflected.
• Support project budget tracking, estimates, scope changes, and financial documentation.
• Develop an understanding of project financial management, including budgets, change requests, out-of-scope work, and project reporting.
• Escalate potential scope, timing, or budget concerns in a timely manner.
• Ensure projects follow established agency, client, and regulatory processes.
• Maintain accurate project documentation, approvals, routing records, and project files.
• Support quality control procedures to ensure deliverables meet project and client requirements.
• Partner closely with Client Service, Creative, Medical and Regulatory, Production, Technology, and other cross-functional teams.
• Facilitate clear communication through status updates, meeting recaps, action items, and project reporting.
• Build strong working relationships and contribute to a collaborative, solutions-oriented team environment.
• Develop knowledge of project management best practices, agency operations, healthcare marketing, and pharmaceutical review processes.
• Demonstrate accountability, curiosity, and a willingness to learn new tools, processes, and ways of working.
• Seek opportunities to improve efficiency, strengthen project management skills, and prepare for progression into a Project Manager role.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Project planning basics

Education

Post-secondary education in related field

Tools

Smartsheet

Workfront

Jira

Confluence

Asana

Trello

Monday.com

Job description

Publicis Health Canada is seeking a detail-oriented Junior Project Manager to join the Project Management team. This developmental role supports planning and delivery of advertising and marketing projects across cross-functional teams.

You will coordinate day-to-day activities, maintain project information, track timelines and budgets, and gain increasing ownership of smaller projects under guidance from senior staff. This is an early-career opportunity with growth potential.