Health & Safety Coordinator (Entry Level)

Synergy Underground Utilities; Markham; On-site; CAD 65,000 - 70,000; Full time

Benefits offered by this job

On-site parking

Health and dental benefits

Paid time off

Job summary

Synergy Underground Utilities in Markham, Ontario is seeking an entry-level Health & Safety Coordinator. The role is heavily administrative, ensuring up-to-date safety records, training logs, and SDS documentation across sites.

You will collaborate with field crews, project managers, and leadership to maintain regulatory compliance and promote a strong safety culture on our projects.

Qualifications

• 2+ years Health & Safety experience in construction or similar sector.
• Strong administrative and organizational abilities.
• Familiarity with safety documentation, logs, and compliance processes.

Responsibilities

• Maintain safety records, training logs, SDS, and site inspection documents.
• Onboard subcontractors and workers; track submittals and orientations.
• Coordinate safety training, toolbox talks, and certifications.

Skills

Administrative proficiency

Organizational skills

MS Office

Communication

Education

OHS Certificate / Diploma

JHSC Certification (asset)

Tools

MS Office

Job description

About the Role

We are seeking a highly organized, energetic, and detail-oriented Entry-Level Health & Safety Coordinator to join our fast-paced construction team.

This role is heavy on administrative work and requires someone who thrives in a high-volume, quick-turnaround environment. You will work closely with our field personnel, project managers, and executive leadership to ensure our jobsites comply with occupational safety regulations, maintain up-to-date documentation, and drive a strong culture of safety across all projects.

Key ResponsibilitiesHealth & Safety Administration & Compliance

• Safety Documentation: Maintain, organize, and update all digital and physical safety records, training logs, site inspection reports, and safety data sheets (SDS).
• Subcontractor & Worker Onboarding: Collect, review, and track subcontractor health and safety submittals, clearances, and worker site orientations.
• Training Coordination: Schedule, track, and log mandatory safety training, toolbox talks, and certifications for all staff and field crews.
• Incident Tracking & Reporting: Assist in drafting incident reports, tracking corrective actions, and compiling monthly safety statistics for management review.
• Audit Preparation: Prepare administrative records and safety binders for internal audits and external regulatory inspections.

JHSC (Joint Health and Safety Committee) Support

• Meeting Facilitation & Minutes: Assist in coordinating JHSC meetings, preparing agendas, recording detailed meeting minutes, and distributing meeting notes to committee members.
• Action Item Tracking: Monitor, follow up on, and log all outstanding JHSC recommendations, workplace inspection items, and corrective actions.
• Committee Documentation: Maintain compliant JHSC records, postings, and documentation as required by applicable occupational health and safety legislation.

HR Support & General Administrative Duties

• HR Onboarding & Records: Assist the HR department with new hire administration, employee documentation intake, and maintaining updated personnel files.
• Departmental Support: Provide cross-departmental administrative support, including filing, data entry, document formatting, and answering internal inquiries.
• Other Duties: Perform other related administrative and operational duties as assigned to support business operations.

Qualifications & Requirements

Experience: Minimum 2 years of Health & Safety experience within the construction industry.

Experience:

• Health & Safety : 2 years (required)
• Construction: 1 year (required)

Education / Certification:

• Occupational Health and Safety (OHS) Certificate, diploma, or equivalent safety education/designation.
• JHSC Certification (Part 1/Part 2) is considered an asset.

Driver's License:

• Valid Class G Driver’s License with a clean driver's abstract.

Skills & Competencies:

• Exceptional administrative and organizational skills with strict attention to detail.
• Ability to thrive and prioritize tasks in a fast-paced, high-demand environment.
• Strong proficiency in MS Office (Word, Excel, Outlook) and digital document management systems.
• Clear verbal and written communication skills to interact effectively with employees, managers, and external partners.

What We Offer

• Competitive compensation package.
• Health and dental benefits package.
• Opportunities for professional growth and career advancement.

Pay: $65,000.00-$70,000.00 per year

Benefits:

• Dental care
• On-site parking
• Paid time off

Experience:

• Health & Safety : 2 years (required)
• Construction: 1 year (required)

Work Location: In person