Health, Safety and Wellness Coordinator

Employment and Social Development Canada; Ottawa; On-site; CAD 69,000 - 91,000; Full time

Job summary

An established industry player seeks a dedicated Coordinator to enhance workplace health and safety initiatives. This role involves providing administrative support for program delivery, managing communications, and coordinating events related to health and wellness. The position offers a collaborative environment with a focus on employee well-being, alongside a competitive salary and comprehensive benefits. Join a team committed to fostering a safe and inclusive workplace where you can make a real impact on the health and safety of employees. This is a unique opportunity to contribute to meaningful change in a supportive setting.

Benefits

Health, dental, and vision care insurance plans

Public Service Pension Plan

35-hour standard work week

Minimum 4 weeks of paid vacation

Free on-site fitness facilities

Employee and Family Assistance Program

Flexible work schedules

Centrally located in downtown Ottawa

Proximity to O-Train Parliament Station

Qualifications

• Completion of a post-secondary program related to health and safety or administration.
• Experience in developing and coordinating workplace wellness initiatives.

Responsibilities

• Support health, safety, and wellness initiatives through administrative services.
• Prepare reports, presentations, and correspondence related to workplace wellness.

Skills

Workplace Health and Safety Knowledge

Client Service Orientation

Communication Skills

Problem Solving

Teamwork and Collaboration

Education

Post-secondary program in Occupational Health and Safety

Human Resources Management

Public or Business Administration

Tools

Microsoft Office Suite

Database Management Systems

Job description

Reference number: PPS25J-050300-000019
Selection process number: 25-PPS-SPP-119

Parliamentary Protective Service- Human Resources
Ottawa(Ontario)
AS-04, PE-02
$69,040 to $90,849 (The position is at the PSA-6 group and level and the salary is based on a 35-hour work week.)

For further information on the organization, please visit Parliamentary Protective Service

Closing date:16 May 2025 - 23:59, Pacific Time

Who can apply:Open to Canadian citizens or permanent residents residing in the NCR.

Apply online

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Please note that all answers submitted must be original work; plagiarism of any kind, including responses generated by artificial intelligence (AI), is strictly prohibited, and may result in disqualification from the application process.

Duties

The Coordinator's role provides support services to various administrative responsibilities to ensure program delivery support, process development and implementation, consistency and accuracy in service delivery.

-Support workplace health, safety and wellness initiatives and programs by providing administrative services to the Branch and clients.
-Provides administrative support during the complaint investigation process.
-Work with and/or develops tools and processes to support program initiatives.
-Manage and maintain the generic mailbox.
-Communicates procedures to clients and external partners.
-Coordinate events and meetings related to health, safety and wellness.
-Prepare administrative documents such as reports, presentations and correspondences related to health, safety and wellness in the workplace.
-Provide support services to the team for their day-to-day activities.
-Assists in internal procedures and process development.
-Conduct follow-ups, various types of research and information gathering to support the development of products and services or to support the Deputy Chief, or the Senior Advisors in their functions.
-Upon request, create the electronic requisitions in the finance system to generate the purchasing or payment process for services or goods required by the Branch.

Work environment

The PPS is a separate and distinct organization and is not subject to the Public Service Employment Act. PPS has its own classification, compensation system and staffing regime. Persons appointed to PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan.

What we offer:

• Health, dental, and vision care insurance plans
• Public Service Pension Plan
• 35-hour standard work week
• Minimum 4 weeks of paid vacation
• Free on-site fitness facilities
• Employee and Family Assistance Program
• Flexible work schedules
• Centrally located in downtown Ottawa
• Proximity to O-Train Parliament Station

Intent of the process

The purpose of this recruitment and selection process is to staff one (1) position for two (2) years and to establish a pool of qualified and/or partially qualified candidates.

Positions to be filled:1

Information you must provide

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of a post-secondary program in a field related to the duties of the position such as, occupational health and safety, human resources management, industrial relations, public or business administration, organizational development, OR an acceptable combination of experience, training or education.

EXPERIENCES:

EX1 - Experience in developing, implementing or coordinating OHS programs or supporting workplace wellness initiatives and providing workplace health, safety and wellness services.

EX2 - Experience in case management or providing case management support related to health, safety and well-being, including managing processes for resolving workplace violence and harassment complaints.

EX3 - Experience in coordinating events and meetings in the workplace.

EX4 - Experience in preparing administrative documents such as reports, minutes, presentations, statistics for senior management, databases, tracking systems and correspondence related to occupational health, safety and well-being.

EX5 - Experience in providing support services to a team or directorate such as purchasing services or equipment, tracking expenditures and budgets, etc.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative(BBB/BBB)
To help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application.

Try out the self-assessment tests for written expression and reading comprehension by visiting: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html.

KNOWLEDGE:

K1 - Knowledge of workplace health and safety policies, trends, best practices and industry standards.

COMPETENCIES:

Thinking Skills
Leadership
Teamwork and Collaboration
Client Service Orientation
Communication
Integrity
Initiative
Problem solving

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS:

AE1 - Experience in developing, implementing or coordinating workplace psychological health programs.

AE2 - Experience in facilitating training sessions.

AE3 - Experience in providing disability management support services related to workplace accidents or personal medical conditions.

AE4 - Experience with the methodology and process required to develop a hazard prevention program and/or workplace violence and harassment prevention program.

AE5 -Experience working in a security or law enforcement environment.

AE6 - Experience working in a federal institution including Crown Corporations and Separate Agencies.

Conditions of employment

You must be eligible to obtain both a Site Access Clearance and an Enhanced Reliability Status. The process involves a background investigation that includes:

• a loyalty assessment;
• law enforcement verifications;
• credit and financial verifications;
• a security interview wherein questions may include (but not limited to), previous employment, online activities, financial situation, alcohol and/or drug use;
• personal references as well as previous employers will also be contacted as part of the security screening process.

You must also consent to complete a personal history questionnaire, be fingerprinted, and be photographed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Please visit PPS web site under Careers > Opportunities or at https://pps.parl.ca/ for guides that will help you prepare your application and for an interview.

We will only accept online applications received through the GC Employment website.

We also encourage veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.

All communication (screening, assessments, invitations, results) with applicants will be done by e-mail. Ensure that the e-mail address provided is valid, always functional and accepts messages from unknown users.

To submit your on-line application, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster, and select the button "Apply Online" below. Candidates who are unable to apply online must contact the person listed below prior to the closing date.

It is your responsibility, as a candidate, to clearly demonstrate how you meet each qualification (education, experience, and assets) by answering the screening questions in the online application. You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s). Candidates will not be solicited for incomplete or missing information.

Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Various assessment tools may be used to evaluate candidates during the selection process.

Depending on the number of applicants, volume management strategies MAY BE USED for the purpose of managing applications.

Candidates must meet the essential qualifications, including the linguistic requirement to be appointed to a position.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Catherine Bourget - Talent Management Advisor