Health & Safety Administrator (Temp)

Agnico Eagle Mines Limited; Rouyn-Noranda; On-site; CAD 42,000 - 64,000; Full time

Job summary

Agnico Eagle Mines Limited is seeking a Health & Safety Administrator (Temp) to support the Canadian Health & Safety team across construction projects. You will maintain records, handle documentation, and assist with compliance activities.

Reporting to the Superintendent of Health & Safety Construction, you will generate reports and dashboards, track actions, and help with audits. This role requires strong organization, attention to detail, and solid Microsoft Office skills.

Qualifications

• Minimum 2 years of experience in office administration.
• Diploma or Certificate in Office Administration, Business Administration, Occupational Health & Safety, or a related field.
• Training in document control, records management, or compliance administration.
• Strong verbal and written communication skills.
• Ability to interact professionally with employees, contractors, supervisors, and management.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Experience working with databases, reporting tools, and document management systems.

Responsibilities

• Provide administrative support to the Health & Safety team across multiple construction projects.
• Maintain Health & Safety files, records, procedures, forms, and documentation.
• Assist with the preparation, review, and distribution of Health & Safety communications and materials.
• Ensure Health & Safety documentation is current, complete, and filed according to company standards.
• Compile and maintain Health & Safety statistics, reports, and key performance indicators (KPIs).
• Track safety observations, incident data, and compliance activities.
• Prepare recurring and ad hoc reports for management and project teams.
• Support compliance activities by maintaining regulatory records and ensuring required documentation is available.
• Assist with internal and external audit preparation.
• Maintain data within Health & Safety management systems, including the Risk Management and Monitoring System (RMMS).
• Monitor the status of assigned actions and follow up with stakeholders regarding outstanding items.
• Generate reports and dashboards from Health & Safety databases and systems.
• Maintain employee and contractor training records.
• Support onboarding processes by ensuring required Health & Safety documentation and training records are completed.
• Act as a point of contact for Health & Safety administrative inquiries.
• Schedule meetings, prepare agendas, record meeting minutes, and distribute action items.
• Liaise with project teams to obtain required information and documentation.
• Support initiatives aimed at improving Health & Safety administrative processes and reporting systems.
• Identify opportunities to streamline documentation, reporting, and record management practices.
• Contribute to the standardization of Health & Safety administrative processes across projects.

Skills

Communication skills

Professional interaction

Office administration

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Databases

Reporting tools

Document management systems

Education

Diploma or Certificate in Office Administration, Business Administration, Occupational Health & Safety, or related field

Tools

Microsoft Office Suite

Job description

For all jobs at our Australian operations please click on the respective blue link below.

For all other job postings at Agnico Eagle operations, projects and offices, please use the search tool below by selecting the preferred search criteria and language of postings.

Please note that positions outside Quebec are posted in English. Positions available in Quebec are all posted in French, minimally.

Job Description - Health & Safety Administrator (Temp) (ROU00401)

Health & Safety Administrator (Temp) ROU00401 WHAT DOES AGNICO EAGLE VALUE?

At Agnico Eagle, our values never waver. We believe in trust, respect, equity, family and responsibility. Why? Because they express who we are, and they have helped us succeed in business for over 60 years. We value you – your unique set of skills and experience. We value your willingness to build those skills and make a meaningful contribution to our company. And, we value your commitment to treat every person on our team with respect, helping us to operate safely, protect the environment and make a positive contribution to our local communities.

ABOUT OUR OPERATION

Canadian-based and led, Agnico Eagle is Canada's largest mining company and the second largest gold producer in the world. It produces precious metals from operations in Canada, Australia, Finland and Mexico and has a pipeline of high-quality exploration and development projects. Agnico Eagle is a partner of choice within the mining industry, recognized globally for its leading sustainability practices. Agnico Eagle was founded in 1957 and has consistently created value for its shareholders, declaring a cash dividend every year since 1983.

The Support and Development Center provide services to Agnico Eagle's various Canadian and / or international mining operations in a variety of areas, including administration, financial services, IT, supply chain, human resources, communications, construction as well as technical services (geology, engineering, metallurgy, infrastructure, marketing, innovation, and digital transformation).

YOUR NEXT CHALLENGE:

Reporting to the Superintendent, Health & Safety Construction, the Health &Safety Administrator provides administrative and operational support to the Canadian Health &Safety team throughout all phases of construction projects. The incumbent is responsible for maintaining Health &Safety records, coordinating documentation, supporting compliance and reporting processes, tracking corrective actions, and assisting with the administration of Health &Safety programs and systems.

Responsibilities:

• Provide administrative support to the Health & Safety team across multiple construction projects.
• Maintain Health & Safety files, records, procedures, forms, and documentation.
• Assist with the preparation, review, and distribution of Health & Safety communications and materials.
• Ensure Health & Safety documentation is current, complete, and filed according to company standards.
• Compile and maintain Health & Safety statistics, reports, and key performance indicators (KPIs).
• Track safety observations, incident data, and compliance activities.
• Prepare recurring and ad hoc reports for management and project teams.
• Support compliance activities by maintaining regulatory records and ensuring required documentation is available.
• Assist with internal and external audit preparation.
• Maintain data within Health & Safety management systems, including the Risk Management and Monitoring System (RMMS).
• Monitor the status of assigned actions and follow up with stakeholders regarding outstanding items.
• Generate reports and dashboards from Health & Safety databases and systems.
• Maintain employee and contractor training records.
• Support onboarding processes by ensuring required Health & Safety documentation and training records are completed.
• Act as a point of contact for Health & Safety administrative inquiries.
• Schedule meetings, prepare agendas, record meeting minutes, and distribute action items.
• Liaise with project teams to obtain required information and documentation.
• Support initiatives aimed at improving Health & Safety administrative processes and reporting systems.
• Identify opportunities to streamline documentation, reporting, and record management practices.
• Contribute to the standardization of Health & Safety administrative processes across projects.

#L1-WA1

WHAT YOU NEED TO SUCCEED

• Minimum 2 yeas of experience in office administration role.
• Diploma or Certificate in Office Administration, Business Administration, Occupational Health & Safety, or a related field.
• Training in document control, records management, or compliance administration.
• Strong verbal and written communication skills.
• Ability to interact professionally with employees, contractors, supervisors, and management.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Experience working with databases, reporting tools, and document management systems.

Compensation Statement

In accordance with applicable legislation, the expected compensation includes base salary and potential bonus opportunity. Your individual pay will reflect your skills and experience while remaining competitive within the local market.