Health Records Clerk

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Job Type: Temporary Full Time

Organizational Department: Sinai Health -> Mount Sinai Hospital -> Health Records

Employee Group: CUPE

Location: Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement:

Hours: 37.5 hours per week, Primarily Sunday to Thursday (23:00 to 07:00); however, may be required to work Days (07:00 to 15:00), Evenings (15:00 to 23:00) including weekends and Statutory Holidays to provide coverage.

Salary Scale: 2023 CUPE CU4C: 24.041 - 26.255

Job Description:

This is a temporary full-time position up to approximately twelve (12) months

Sinai Health is looking for a Health Records Clerk to support our Health Records department at our Mount Sinai Hospital Campus.

The Health Records Clerk performs a clerical function in the health records department responsible for the maintenance of patient health records as directed. This position may involve frequent lifting, carrying, standing, walking, pushing, pulling, bending, climbing and reaching. Chart filing is required. The incumbent will report to the Senior Manager, Coding Abstracting, Analysis and Health Records Services.

In this role you will:

• Be responsible for daily retrieval, reconciliation and processing of (Emergency, Inpatient and Day Surgery) charts
• Scan or file loose reports and file and retrieve charts
• Assemble patient records for preparation of chart, scanning, complete Quality Control and Validation for Powerchart upload
• Assist with release of information documents
• Maintain security and confidentiality of patient information
• Field telephone and walk-in inquiries for Release of Information (knowledge and applicability of Privacy Legislation)
• Identify chart deficiencies and quantify analysis of the patient record
• Perform other related duties as required

Job Requirements:

Mandatory:

• High school graduate or equivalent
• Keyboard speed of 40 words per minute.

Preferred:

• Completion of post-secondary education or equivalent
• 1 year recent related health records experience

Skills and Knowledge:

• Proficient in a Window-based application environment (Winrecs, Microsoft Office, etc.)
• Ability to communicate and read using English in order to effectively perform the essential requirements of this position.
• Demonstrated keyboarding/data entry skills
• Ability to demonstrate competency in the Health Records computer applications (Winrecs/Med2020)
• Ability to work independently and as a team member
• Ability to work under pressure and meet expected outcomes
• Ability to exercise tact and discretion
• Ability to follow instructions accurately
• Excellent telephone, interpersonal and demonstrated customer service skills
• Good organization and time-management skills
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within clerical services, apply now and let us know why you would be a great addition to our team.

Open Date: 12/31/2024

Posting Deadline: 1/14/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email TalentAcquisitionAccommodation.msh@sinaihealth.ca.