Health Information Management Professional (TFT 1.0 FTE)

The Royal Mental Health Centre; Ottawa; On-site; CAD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a Health Information Management Professional to ensure the accuracy and completeness of clinical records. This role involves conducting qualitative and quantitative analyses, managing electronic medical records, and supporting clinical staff in maintaining compliance with accreditation standards. The ideal candidate will possess a college diploma in Health Information Management, certification with CHIMA, and strong organizational and communication skills. Join a team that values a harassment-free workplace and fosters professional growth through training opportunities. If you are detail-oriented and thrive under pressure, this position is perfect for you.

Qualifications

• Requires a college diploma in Health Information Management and CHIMA certification.
• Strong attention to detail and excellent communication skills are essential.

Responsibilities

• Ensure accuracy and completeness of clinical records in compliance with standards.
• Assist with training of H.I.M. students and provide backup assistance as needed.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Communication Skills

Ability to Work Under Pressure

ICD 10 Coding

Bilingual (French/English)

Education

College Diploma in Health Information Management

Certification with Canadian Health Information Management Association

Tools

Microsoft Office (Word/Excel)

MediTech

Job description

The Health Information Management Professional is responsible for ensuring the delivery of complete and accurate clinical records in full compliance with provincial legislation, Accreditation Canada and standards of practice within an established time frame following the completion of any active episode of care and information management process and liaises directly with clinical staff to facilitate this mandate.

Duties:

1. Performs a quantitative/qualitative analysis of the clinical record for completeness, accuracy, validity to ensure information meets hospital accreditation standards, statutory and legal requirements.
2. Assign lab reports electronically to physicians.
3. Verification of scanned documents in the electronic medical record system.
4. Audits scanned documents before destruction.

Completion of NACRS abstracts and RAI tool:

1. Resolves/clarifies conflicting, missing or unclear information with physician.
2. Abstracts and codes Electroconvulsive Therapy visits.

Closing of Out-Patient Visits:

1. Periodically print list of open outpatient visits and review charts and direct to appropriate physician to complete closure procedure.

Other duties:

1. Provide back-up assistance to other Clinical Record duties as needed to cover sick/vacation leave.
2. Assists staff with questions as related to clinical records.
3. Training of H.I.M. students from Community College.
4. Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the Royal.
5. Ensures a work environment that is conducive to the Royal’s Harassment-Free Workplace policy.
6. Other duties as required by the Director/Manager of the Service.

Qualifications:

1. College diploma – Health Information Management (HIM) required.
2. Certification with and member in ‘good standing’ with Canadian Health Information Management Association (CHIMA) required.
3. Intermediate computer skills – Microsoft Office (Word/Excel).
4. Keyboarding skills, speed of 20 words per minute with high accuracy.
5. Good organizational skills and interpersonal skills.
6. Strong attention to detail.
7. Excellent communication skills both verbal and written.
8. Excellent attendance.
9. Ability to work under pressure.
10. Ability to manage heavy workload and meet deadlines.
11. Demonstrated experience with ICD 10 coding.
12. Knowledge and experience with MediTech an asset.
13. English level A- is mandatory in oral expression, oral comprehension, reading and writing. Bilingual (French/English) is considered an asset.