Health and Safety Site Administrator -Vancouver, BC

Plan Group Inc.; Vancouver; On-site; CAD 74,000 - 79,000; Full time

Job summary

A leading construction contractor seeks a Health and Safety Site Administrator in Vancouver, BC. This role involves managing compliance documents, overseeing safety training, and collaborating with teams to ensure a safe work environment. Ideal candidates should possess strong administrative skills and attention to detail, contributing to safety initiatives at the New St. Paul Hospital project.

Qualifications

• 1 year of safety experience is preferred.
• 3 years of administrative experience, construction industry preferred.

Responsibilities

• Manage a high volume of health and safety documents.
• Submit incident and claim reports with required documentation.
• Coordinate training for safety certifications.

Skills

Attention to detail

Time management

Proficiency in Microsoft Office

Education

No specific degree required

Job description

Health and Safety Site Administrator -Vancouver, BC

Health and Safety Site Administrator -Vancouver, BC

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This position is located in Vancouver, BC at the New St. Paul Hospital project.

As a Health and Safety Administrator, you will:

• Managing a high volume of all health and safety documents while maintaining, compliance, accuracy and timely retrieval
• Submit incident and claim reports, with all required documentation, ensuring it is completed and filed appropriately
• Assist with HSE onboarding process for new hires
• Track employee completion of safety orientations, ensuring documentation of all required steps and PPE issuance
• Attend HSE site meetings as needed and provide administrative support, including scheduling and recording meeting minutes
• Ensure safety information, such as weekly tailgates/memos etc., are readily available to site personnel
• Organize the site office filing system, binders and document control process and procedures.
• Maintain and update training records, and ensure all workers hold valid and up-to -date certifications
• Coordinate bookings of required safety training
• Collaborate with internal teams to resolve discrepancies
• Managing document control of all subcontractor submittals
• Coordinate the submission of required documents to the prime contractor on a weekly basis
• Distribute relevant HSE communication to all applicable parties across the site
• Assist with ordering, tracking and managing PPE inventory to support site safety requirements.
• Other duties as assigned.

QUALIFICATIONS

• 1 year of safety experience is an asset. Minimum of 3 years’ administrative experience; construction industry experience preferred.
• You are proficient with Microsoft Office applications - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Attention to detail when entering data, typing, filing and proofreading.
• Effective time management skills and the ability to work independently.

When you join #TeamPlanGroup, you’re not just starting a job – you’re building a career with one of Canada’s most respected contractors. Proudly recognized as a Top Employer in Canada for three consecutive years, Plan Group offers the opportunity to work on landmark projects that shape communities for the future.

As part of our global network, you’ll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy.

Bring your talent, energy, and ideas, and let’s build something extraordinary – together.

For more information, follow us on social media and visit our website at www.plan-group.com.

Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted.

Accommodations for applicants with disabilities will be made during the recruitment process. Should you be contacted for an interview, please advise if accommodations are required.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Other, and Project Management

• Industries

  Construction

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