Health and Safety Site Administrator

Plan Group Inc.; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in health and safety solutions is seeking a dedicated Health And Safety Administrator in Vancouver. This role involves managing documentation, supporting compliance, and assisting in safety initiatives. The ideal candidate will have a strong background in administration, preferably within the construction industry, and a keen attention to detail.

Qualifications

• At least 3 years of administrative experience, preferably in construction.
• Experience in safety is an asset.
• Proficiency in Microsoft Office and attention to detail are crucial.

Responsibilities

• Manage health and safety documentation and ensure compliance.
• Assist with HSE onboarding and maintain safety training records.
• Attend site meetings and organize office filing systems.

Skills

Attention to detail

Time management

Proficiency in Microsoft Office

Effective communication

Data entry

Education

Minimum 3 years administrative experience

Safety experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Health And Safety Administrator

We are seeking a dedicated Health and Safety Administrator to join our team. The successful candidate will be responsible for managing health and safety documentation, supporting compliance, and assisting with site safety initiatives.

Responsibilities

• Manage a high volume of health and safety documents, ensuring accuracy, compliance, and timely retrieval.
• Submit incident and claim reports with all required documentation, ensuring proper filing.
• Assist with HSE onboarding for new hires.
• Track employee safety orientations, documentation, and PPE issuance.
• Attend HSE site meetings, provide administrative support, and record minutes.
• Distribute safety information such as weekly tailgates and memos to site personnel.
• Organize the site office filing system, including document control procedures.
• Maintain and update training records, ensuring certifications are current.
• Coordinate safety training bookings.
• Collaborate internally to resolve documentation discrepancies.
• Manage document control of subcontractor submittals and coordinate submissions to the prime contractor weekly.
• Distribute HSE communications across the site.
• Assist with PPE inventory management.
• Perform other duties as assigned.

Qualifications

• Minimum of 3 years of administrative experience; construction industry experience is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Attention to detail in data entry, filing, and proofreading.
• Effective time management skills and ability to work independently.
• 1 year of safety experience is an asset.