Halifax Immigration Partnership (HIP) Administrative Coordinator

Halifax Partnership; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

The Halifax Regional Municipality seeks a temporary, part-time Administrative Coordinator for the Halifax Immigration Partnership. This role involves supporting project implementation, effective communication, and maintaining administrative tasks within a diverse workplace. Candidates must self-identify as immigrants or migrants with eligibility to work in Canada.

Qualifications

• A minimum of two years’ experience in administrative support is required.
• Experience in the settlement, government, and/or non-profit sector are assets.
• Strong oral and written English skills are required.

Responsibilities

• Provide organizational, administrative, and logistical support.
• Support preparation of reports and other HIP documents.
• Ensure effective communication with HIP partners.

Skills

Organizational skills

Interpersonal communication

Problem-solving

Time management

Flexibility

Education

High school diploma or equivalent

Bachelor’s degree in Community Development, Social Work, Humanities or Education

Job description

Job Posting

Halifax Regional Municipality is inviting applications for the temporary, part-time (up to 3 years) position of Halifax Immigration Partnership Administrative Coordinatorin The Office of Diversity and Inclusion in the Chief Administrative Office.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values.This position is funded by Immigration Refugee Citizenship Canada through the Halifax Immigration Partnership. Therefore, we are only accepting applications from those candidates who self-identify as an immigrant or migrant and who are eligible to work in Canada. Please self-identify on your cover letter and/or resume.

Reporting to the Local Immigration Partnership Manager, the Halifax Immigration Partnership Admin Coordinator (HIPAC) is responsible for supporting the HIP Project with the implementation of the HIP Advisory Committee’s strategic plan and the HIP Working Groups action plans. As part of the HIP Advisory Committee strategic plan, the HIPAC will support the Project Manager in the implementation of the HIP outreach plan to recruit and develop the HIP Working Groups that will operate over the next 3 years.

Also, the HIPAC will support effective communication with HIP partners and network by keeping meeting minutes, co-developing meeting agendas with the Project Manager and working group co-chairs and liaising on matters related to promotion and knowledge dissemination. The HIPAC will support the upkeep of the HIP web platform ensuring that all information in the platform is accurate and up to date. Other duties as listed in the duties and responsibilities.

DUTIES AND RESPONSIBILITIES:

• Ensuring that all HIP administrative matters are kept organized and up to date;
• Provide organizational, administrative and logistical support to the implementation of strategic and action plans.
• Support with and do research for the preparation of reports, briefing notes, presentations, spreadsheets, and other HIP documents;
• Work collaboratively with the HIP PM in ensuring timely and efficient knowledge dissemination, including the promotion of HIP initiatives, as well as initiatives, projects and programs led and/or delivered by the HIP network;
• Support with the administration of fiscal resources (track and maintain HIP spending and budgeting)
• Facilitate the improved coordination between the HIP’s administrative and operational activities;
• Support the HIP PM with the organization and coordination of events, gatherings, conversation circles, and consultations as advised by the HIP Advisory Committee;
• Support the HIP PM in the development of tools (i.e., surveys, service mapping, etc.), including data entry and data collection

Job Posting

Halifax Regional Municipality is inviting applications for the temporary, part-time (up to 3 years) position of Halifax Immigration Partnership Administrative Coordinatorin The Office of Diversity and Inclusion in the Chief Administrative Office.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values.This position is funded by Immigration Refugee Citizenship Canada through the Halifax Immigration Partnership. Therefore, we are only accepting applications from those candidates who self-identify as an immigrant or migrant and who are eligible to work in Canada. Please self-identify on your cover letter and/or resume.

Reporting to the Local Immigration Partnership Manager, the Halifax Immigration Partnership Admin Coordinator (HIPAC) is responsible for supporting the HIP Project with the implementation of the HIP Advisory Committee’s strategic plan and the HIP Working Groups action plans. As part of the HIP Advisory Committee strategic plan, the HIPAC will support the Project Manager in the implementation of the HIP outreach plan to recruit and develop the HIP Working Groups that will operate over the next 3 years.

Also, the HIPAC will support effective communication with HIP partners and network by keeping meeting minutes, co-developing meeting agendas with the Project Manager and working group co-chairs and liaising on matters related to promotion and knowledge dissemination. The HIPAC will support the upkeep of the HIP web platform ensuring that all information in the platform is accurate and up to date. Other duties as listed in the duties and responsibilities.

DUTIES AND RESPONSIBILITIES:

• Ensuring that all HIP administrative matters are kept organized and up to date;
• Provide organizational, administrative and logistical support to the implementation of strategic and action plans.
• Support with and do research for the preparation of reports, briefing notes, presentations, spreadsheets, and other HIP documents;
• Work collaboratively with the HIP PM in ensuring timely and efficient knowledge dissemination, including the promotion of HIP initiatives, as well as initiatives, projects and programs led and/or delivered by the HIP network;
• Support with the administration of fiscal resources (track and maintain HIP spending and budgeting)
• Facilitate the improved coordination between the HIP’s administrative and operational activities;
• Support the HIP PM with the organization and coordination of events, gatherings, conversation circles, and consultations as advised by the HIP Advisory Committee;
• Support the HIP PM in the development of tools (i.e., surveys, service mapping, etc.), including data entry and data collection

QUALIFICATIONS:
Education and Experience:

• High school diploma or equivalent required; consideration will be given to students in their 3rd year of college or Bachelor’s degree in Community Development, Social Work, Humanities or Education are considered an asset
• A minimum of two (2) years’ experience working in the administrative support field is required; experience in the settlement, government and/or non-for-profit sector are an asset.

Technical / Job Specific Knowledge and Abilities:

• The Coordinator is a highly motivated person with excellent organizational skills who feels comfortable managing multiple timelines and meeting tight deadlines.
• This position requires well-developed oral and written English skills. Interpersonal, written, and verbal communication skills: effective and timely exchange of information that is respectful of the diversity of people, and the geography and working environments, of our partners and stakeholders.
• Task and time management: implies a comfort with keeping timelines and meeting deadlines as well as adjusting priorities in light of emerging needs.
• Flexibility: the management and adjusting of one’s behaviours to work effectively in light of new information, changing situations and/or different environments and with various people. It entails understanding and appreciating difference and opposing perspectives on an issue, adapting one’s approach as the requirements of a situation change.
• Problem-solving: pragmatic and creative approaches to solve, address and/or tackle emerging issues and complex situations, demonstrating resiliency and level-headedness in the face of adverse situations.

An equivalent combination of education and experience may be considered. Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion

COMPETENCIES: Valuing Diversity, Communication, Organization & Planning, Teamwork & Cooperation, Customer Service, Organizational Awareness

WORK STATUS: Temporary, Part-Time (up to 3 year term)

HOURS OF WORK:Monday to Friday, 19 hours per week

SALARY: Non-Union, $16.50 per hour

WORK LOCATION: Purdy's Landing Suite 301A, Office of Diversity and Inclusion, Halifax

CLOSING DATE: Applications will be received up to 11:59 pm on Tuesday, June 17, 2025

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the recruiter when invited to the assessment process. For more information on our accommodation process please click on the link; Accommodations | Hiring | Employment | Halifax

(position # 78626264)