Guest Service Representative (Metcalfe Hotel)

Spa William Gray; Ottawa; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading hotel in Ottawa seeks a Guest Service Representative to enhance guest experiences through attentive service. This position requires a proactive approach to managing reservations, assisting with guest requests, and collaborating with various hotel departments in a dynamic environment. Ideal candidates are bilingual, possess strong communication skills, and have a background in hospitality.

Benefits

Group insurance plan with telemedicine

Employee discount for staff and guests

Discounts with business partners

Career development opportunities

Qualifications

• Computer literacy required; hospitality experience is beneficial.
• Bilingual in English and French, with strong interpersonal skills.
• Ability to work various shifts, including weekends.

Responsibilities

• Manage guest check-in/check-out and reservations.
• Promote hotel services and maintain accurate records.
• Handle cash and assist with bookings efficiently.

Skills

Communication

Customer Service

Teamwork

Education

Post-secondary education in Hotel Management/Hospitality

Tools

Opera/Opera Cloud

Job description

Job Description

Operating in the hospitality and restaurant industry for nearly 50 years, Gray Collection is an award-winning group of authentically local hotels and restaurants that offer travelers from around the world the experience of friendly luxury. Our establishments include Maggie Oakes, Jacopo, Vieux-Port Steakhouse, Pincette, Bevo Bar+Pizzeria, Restaurant Gaspar, Terrasse le Perché, Terrasse William Gray, and Terrasse sur l’Auberge.

Reporting to the Front Desk Manager, the Guest Service Representative ensures a warm check-in/check-out process and manages reservations, payments, and guest requests. Key duties include personalizing guest experiences, promoting hotel facilities, handling cash, and maintaining accurate records. You’ll also assist with bookings, monitor room inventory, and collaborate with all hotel departments while adhering to health and safety standards.

RESPONSIBILITIES

• Welcome, check-in/out room reservations, respond to internal and external requests, and settle accounts while providing warm and authentic service.
• Take initiative to add a personalized experience.
• Proudly promote the hotel facilities, looking for opportunities to enhance a guest’s stay.
• Assist with booking individual reservations.
• Respond to emails and other various administrative tasks.
• Maintain accurate records of daily transactions.
• Handle guest requests effectively and promptly.
• Cash handling, which includes balancing a float.
• Promote a professional and positive team environment.
• Monitor rooms' inventory to assist in maximizing rooms' revenue and availability.
• Maintain an excellent working rapport with all departments in the hotel and act as a liaison on behalf of our guest.
• To be Health & Safety conscious and actively involved in maintaining a safe work environment.
• Perform any other tasks which are assigned by management.

QUALIFICATIONS

• Computer literacy is a must with Opera/Opera Cloud experience an asset.
• A guest focused personality is crucial.
• Must be available to work a variety of shifts, including mornings, evenings, and/or weekends.
• Maintain a professional appearance and demeanor.
• Ability to work in a team environment and act as a leader when management is unavailable.
• Strong communication and interpersonal skills required.
• Ability to work under pressure, multi-task, and possess strong time management skills.
• Post-secondary education in Hotel Management/Hospitality or equivalent experience is a strong asset.
• Excellent oral and written skills in French and English (a third language is an asset).

BENEFITS:

• Group insurance plan with telemedecine
• Group RRSP and DPSP (Deferred Profit Sharing Plan)
• 50% employee discount at all of our establishments for the employee and up to 3 guests
• Discounts with our business partners (transportation, wellness, leisure)
• Company culture that values employees
• Employee recognition events
• Growing company with opportunities for career development and personal growth

In this document, we have made an effort to use neutral language suitable for all individuals, regardless of gender. However, certain terms, job titles, and sentence structures may require us to use the masculine form as a neutral gender. We wish to inform you of this.

As we prioritize an inclusive work environment, we welcome all individuals, regardless of gender, to apply.