Group Executive Assistant

Kinterra Professional Services Group; Toronto; On-site; CAD 125,000 - 153,000; Full time

Job summary

Kinterra Professional Services Group seeks an experienced Executive Assistant to provide high-level support in our Toronto office. You will partner with senior leaders to manage calendars, travel, expenses, and office operations, ensuring a polished, efficient workplace and seamless executive workflows in a fast-paced private equity environment.

The role emphasizes discretion, professionalism, and proactive problem solving, with exposure to cross-border teams and multiple geographies.

Qualifications

• 2–5 years of progressive Executive Assistant experience supporting Partners, Managing Directors, or C-suite executives.
• Background within Private Equity, Legal, or Financial Services.
• Exceptional written and verbal communication with strong executive presence.
• High level of professionalism, discretion, and integrity handling confidential information.

Responsibilities

• Coordinate executive calendars and manage complex schedules.
• Plan international and domestic travel for leaders and project teams.
• Manage corporate expenses and ensure policy compliance.
• Support board meetings and AGM logistics.
• Draft executive communications and liaise with stakeholders.
• Identify process improvements and oversee administrative projects.

Skills

Executive Assistant experience

Private Equity experience

Executive communication

Discretion

Job description

Kinterra is a private equity platform dedicated to building secure supply chains for the modern economy by acquiring and developing critical minerals and related infrastructure assets. With approximately US$1.5 billion in committed capital, Kinterra invests in high-quality, development-stage mining and downstream infrastructure projects to enable the energy transition, support infrastructure expansion, and advance global manufacturing resilience.

We work alongside our portfolio companies to unlock value through active ownership, deep technical expertise, and disciplined project development. Our culture is rooted in collaboration, accountability, and excellence in execution.

About the Role

Kinterra is seeking an experienced Executive Assistant to provide exceptional executive support while overseeing the day-to-day operations of our Toronto office. This is a highly visible, firmwide role that partners closely with multiple senior leaders to ensure seamless administrative operations and an exceptional workplace experience.

The successful candidate will manage complex executive calendars, coordinate meetings and travel, oversee expenses, liaise with office vendors, support facilities management, coordinate employee onboarding, and lead a variety of administrative projects. They will play a key role in maintaining an efficient, professional, and well-organized office environment while enabling senior leadership to operate effectively.

This opportunity is ideal for a polished, proactive, and highly organized professional who thrives in a fast-paced private equity environment. The successful candidate exercises sound judgment, anticipates the needs of executives and the business, follows through on commitments, and consistently delivers a high standard of service to internal and external stakeholders.

Key Responsibilities:

Executive Calendar Management:

• Coordinate internal and external meetings, board meetings, and executive sessions with precision and foresight
• Proactively anticipate scheduling conflicts and resolve efficiently
• Ensure executives are fully briefed and prepared for each engagement

International & Domestic Travel Coordination

• Plan, book, and manage comprehensive domestic and international travel itineraries including flights, hotels, ground transportation, and visa requirements
• Coordinate travel logistics for Project Directors across Kinterra’s portfolio companies
• Anticipate and resolve travel disruptions swiftly and professionally

Executive Expense Management

• Manage corporate cards, expense reconciliations, and reporting for Partners
• Ensure timely and accurate submission of expense reports
• Maintain compliance with firm expense policies

Board & AGM Support:

• Coordinate board meeting logistics including scheduling, materials preparation, and distribution
• Support Annual General Meeting (AGM) planning, coordination, and execution
• Liaise with board members, external advisors, and internal stakeholders

Stakeholder & Communications Management:

• Serve as a professional and personable interface for executives with internal teams, portfolio companies, and external partners
• Draft and manage executive correspondence, presentations, and communications
• Build trusted relationships with Finance, People & Culture, Project Directors, and Investment Team

Administrative Operations & Process Improvement

• Identify and implement improvements to administrative processes and efficiencies across the executive function
• Maintain organized filing systems, documentation, and records management
• Manage ad hoc projects and special assignments as directed by senior leadership

What you Bring

Required:

• 2 – 5 years of progressive Executive Assistant experience supporting Partners, Managing Directors, C-suite executives, or equivalent senior leadership.
• Background within Private Equity, Legal, or Financial Services
• Exceptional written and verbal communication skills with strong executive presence.
• High level of professionalism, discretion, and integrity in handling confidential information.

Preferred:

• Prior experience in a Private Equity, Investment Management, or Legal environment.
• Exposure to mining, infrastructure, or global business contexts.
• Experience supporting executives across multiple geographies and time zones.

This posting reflects a new current vacancy and Kinterra’s commitment to a fair and transparent recruitment process. We use AI enabled tools to support parts of the hiring process, however they are guided closely by humans. All interviewed candidates will be notified of the hiring outcome within 45 days, and accommodations are available upon request. Estimated salary range for this role, dependent candidate experience, is $90,000-$110,000