Group 12 - PAYROLL AND BENEFITS SPECIALIST (External)

Jobs in Education; Whitby; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading educational institution is seeking a Payroll and Benefits Specialist to manage payroll for over 10,000 employees. This role involves ensuring compliance with legal obligations, processing payroll, and addressing employee inquiries. The ideal candidate will have a strong background in payroll systems and a commitment to confidentiality. Join a diverse team dedicated to equity and inclusion, making a meaningful impact on students and the community.

Qualifications

• Two years of related experience required.
• Knowledge of GAAP and electronic payroll systems.

Responsibilities

• Prepare and process payroll for over 10,000 employees.
• Respond to employee inquiries and manage sensitive information.
• Calculate benefit premiums and manage payroll deductions.

Skills

Attention to Detail

Analytical Skills

Confidentiality

Education

Post-Secondary School Diploma

Payroll Compliance Practitioner Certification

Tools

Microsoft Office

Job description

Group 12 - PAYROLL AND BENEFITS SPECIALIST (External)

Job Code : 3940804

Job Summary :

Reporting to the Payroll Manager, responsible for processing payroll for over 10,000 employees, including union and non-union staff in Teaching and Educational Services. Duties include preparing and validating payrolls, analyzing payroll and benefits reports, addressing employee inquiries, and ensuring compliance with legislative requirements and collective agreements.

Major Duties :

1. Payroll Processing :
2. Prepare and process payroll, ensuring adherence to legal, policy, and contractual obligations.
3. Verify and process timesheets, including exceptions for EI rebates.
4. Manage deductions for Short Term Sick Leave and monitor sick leave usage.
5. Update employee information changes and manage terminations and salary adjustments.
6. Process various deductions and voluntary contributions accurately.
7. Handle manual cheques, investigate banking issues, and manage overpayments.

1. Payroll Public Relations and Communications :
2. Respond to employee inquiries and manage sensitive information.
3. Communicate with external agencies regarding records of employment and garnishments.
4. Coordinate with HR for Workers’ Compensation and insurance claims.

1. Records Management and Claims Processing :
2. Complete Service Canada audits and process grievance pay-outs.
3. Handle Records of Employment, garnishments, WSIB, and insurance claims.

1. Benefits Administration :
2. Maintain knowledge of benefits under collective agreements and master policies.
3. Calculate benefit premiums and manage changes in payroll deductions.
4. Coordinate benefit payments for employees on unpaid leave or retiring.

1. Calculating and Reporting :
2. Manage pension contributions and reporting for OMERS and TIM.
3. Input leaves accurately in the Teachers Information Management System (TIM).
4. Respond to inquiries related to TIM and pension eligibility.

1. Administrative Support :
2. Perform general administrative tasks including document management and filing.

1. Additional Duties :
2. Assist with tasks as assigned by the Payroll Manager.

Equipment Used : Computer, printer, calculator, photocopier, fax machine, telephone, date stamper, paper cutter.

Qualifications and Skills :

• Post-Secondary School Diploma in relevant field.
• Two years of related experience.
• Payroll Compliance Practitioner Certification (PCP) or demonstrated equivalent experience required.
• Knowledge of GAAP, electronic payroll systems, and collective agreements.
• Strong attention to detail, analytical skills, and ability to manage deadlines.
• Proficient in Microsoft Office and handling confidential information.

PLEASE NOTE : This is a 35 hour per week, 12 month, permanent position.

Equity and Inclusion

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.

At DDSB, we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.

Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, passions, and talents to our inclusive community. Join us and be part of a team that values your well-being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

Apply Posted On May 16, 2025 09:44 AM EST / EDT. Closing Date & Time: May 26, 2025 04:30 PM EST / EDT. Openings: 1. Job Type: Full Time. Job Category: ECE, EA and Support Staff. City: Whitby. School / Location: EDUCATION CENTRE. Salary: [Specify Salary]. Employment Start Date: June 02, 2025. Mandatory Document: Resume.

About Durham District School Board

The Durham District School Board (DDSB) serves over 80,000 students across Ajax, Brock, Oshawa, Pickering, Scugog, Uxbridge, and Whitby, offering diverse urban and rural opportunities to make an impact. Committed to equity, human rights, and Indigenous rights, DDSB fosters learning and working environments that are welcoming, inclusive, and free from discrimination and harm. Through cutting-edge technology, innovative practices, and a focus on diversity, DDSB ensures everyone feels valued and supported.

At DDSB, we believe in empowering success for all. Whether you’re teaching, leading, or supporting behind the scenes, we offer tools, positive work environments, and leadership opportunities to help you thrive. By celebrating uniqueness and embracing innovation, DDSB provides an inspiring space to ignite your career while shaping the future of education.

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Payroll Specialist • Whitby, ON, Canada

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