Grants Specialist - Grants Specialist Intermediate

Minnesota Direct Care and Treatment; Saint-Paul; Hybrid; CAD 80,000 - 117,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Pension plan

Job summary

The Grants Specialist Intermediate position at the Minnesota Department of Administration seeks someone to guide grantees through the full grant life cycle, ensuring timelines, compliance, and accurate reporting. The role includes training, monitoring, and providing guidelines aligned with state and federal requirements.

You'll collaborate with the OGM team and stakeholders, manage financial reconciliation, and contribute to the project’s success with strong analytical and communication skills.

Qualifications

• One (1) year of grants management or grants compliance experience.
• Knowledge of state and federal policies and procedures for grants administration.
• Understanding of grants administration from pre‑award through closeout.
• Knowledge of GAAP and basic grant financial practices.
• Ability to research, interpret, and communicate state laws, policies, rules and procedures related to grants.
• Ability to research, gather data and present clear reports.
• Strong written and oral communication, including trainings.

Responsibilities

• Develop grant timelines, goals, objectives, and reports with grantees.
• Provide grants management and support through the grant life cycle.
• Offer training, orientation, ongoing technical support, and grant guidelines reflecting laws and policies.
• Monitor legacy and general fund grants; review invoices, conduct monitoring and site visits, reconcile finances, issue reports, and suggest corrective actions.

Skills

Grants management

GAAP knowledge

Effective communication

Research & reporting

Education

Associate's degree or higher in public policy or related field

Tools

SWIFT

Foundant or similar grants software

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, Access)

Job description

Working Title: Grants Specialist

Job Class: Grants Specialist Intermediate

Agency: Administration Dept

Job Details

• Job ID: 96417
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/25/2026
• Closing Date: 09/17/2026
• Hiring Agency/Seniority Unit: Administration Dept / Administration-MAPE
• Division/Unit: Community Svcs Business Unit
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $27.83 - $40.63 / hourly; $58,109 - $84,835 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Non-exempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

At the Department of Administration, we deliver excellent government services every time. Our mission is to lead through exceptional service and creative solutions to help our partners succeed.

Responsibilities

• Working with grantees to develop overall grant timelines, goals, objectives, and reports.
• Providing grants management and support during the entire life cycle of the grant.
• Providing grantees with training, orientation, ongoing technical support, and grant guidelines that reflect current state and federal laws, regulations, and policies.
• Monitoring Legacy and general fund grants, including reviewing grant payment invoices, conducting grant monitoring and site visits, conducting financial reconciliation, issuing written reports, and suggesting corrective action, as needed.
• Conducting research on state and federal grant-making.
• Providing administrative support to the OGM team, as needed.
• Assisting grant seekers with grant seeking resources.

This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Minimum Qualifications

• One (1) year of experience in grants management or grants compliance.
• Knowledge of state and federal policies and procedures for the administration of grants.
• Knowledge and understanding of the principles of grants administration or grants management from pre‑award through grant closeout.
• Knowledge of general accepted accounting principles (GAAP) and basic grant financial practice and procedures.
• Ability to research, interpret, and effectively communicate state laws, policies, rules, regulations and procedures as they relate to state and federal grants, including resourcefulness in seeking out information from a variety of sources.
• Ability to conduct research, gather data and synthesize findings into reports that are clear and easy to read.
• Effective communication skills, including the ability to make presentations and provide trainings to groups.

Preferred Qualifications

• Associate's degree or higher in public policy, business administration/management, nonprofit administration, or related field.
• Familiarity with SWIFT.
• Excellent computer skills, including proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Access.
• Previous state grants administration experience.
• Experience with Foundant or other grants management software.
• Previous experience working with public broadcasting entities.
• Attention to detail and ability to manage a variety of tasks and deadlines.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

Contact

If you have questions about this position, contact Ly Her at [e-mail] or 651-201-2434.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at [e-mail].

About The Department Of Administration

The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651‑259‑3637 or email [e-mail] and let us know the support you need.