Grants Editor

University of British Columbia - Staff; Vancouver; Hybrid; CAD 60,000 - 80,000; Part time

Job summary

An educational institution is seeking a Grants Editor to assist graduate students in securing funding for non-research projects. This role involves providing coaching, editing services, and developing grant strategies to ensure students submit competitive applications. Candidates should have a strong background in grant writing and editing, along with excellent communication skills. The position is part-time at 60% FTE, located in Vancouver, with a compensation range of CAD 5,365.42 - 7,709.92 monthly.

Qualifications

• Minimum of two years of related experience, or an equivalent combination of education and experience.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Responsible for providing writing support, coaching, and editing for graduate students applying for funding.
• Develops overall grant strategy to support Arts Amplifier programming.
• Plans and manages support services to improve funding success for Arts graduate students.

Skills

Grant writing experience

Editing experience

English language mastery

Education

Undergraduate degree in a relevant discipline

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Staff - Non Union

Job Category M&P - AAPS Job Profile AAPS Salaried - Research and Facilitation, Level A Job Title Grants Editor Department Co-op and Careers Student Support | Co-operative Education Program Arts Compensation Range $5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date August 10, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Jul 31, 2026

This is a part-time, term position at 60% FTE (21 hours per week) and salary indicated above will be prorated accordingly.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position is affiliated with the Arts Co-op Office, part of the portfolio of the Faculty of Arts Associate Dean, Students. Working as part of the Arts Amplifier team, this position is responsible for providing writing support, coaching, and editing for graduate students in the Faculty of Arts who are applying for funding for non-research projects (i.e., funding for projects not related to research, and excluding SSHRC, NSERC, CIHR, MSFHR, CFI, and other sources of research funding). This role will involve supporting students’ learning and professional development in the genre of the grant application by matching projects to appropriate funding opportunities and working with students and other stakeholders to submit highly competitive funding proposals. This role will also include supporting Arts Amplifier programming, preparing reports for funders, and planning and delivering workshops and/or webinars about applying for grants to support projects outside of the traditional research or academic scope.

Organizational Status

Reporting to the Manager, Graduate Work Integrated Learning Programs, Arts, the incumbent will work closely with Masters and Doctoral students in programs in the Faculty of Arts, UBC-Vancouver.

Work Performed

• Develops overall grant strategy to support Arts Amplifier programming, including researching funding opportunities, suggesting optimal areas for new partnerships, and developing approaches to capitalize on forthcoming funding opportunities.
• Provides one-on-one consultation to community partners, with the aim of developing new partnerships, determining the strategy, goals, and scope of potential collaborations, and developing strong and competitive funding proposals.
• Supports community partners in developing grant applications with strategic and editorial feedback on applications for funding. Makes development, structural, or stylistic edits as appropriate.
• Meets with potential funders to investigate new sources of funding to support Arts Amplifier programming.
• Prepares reports for funders of Arts Amplifier programming
• Provides graduate students in the Faculty of Arts at UBC Vancouver with strategic and editorial feedback on applications for funding. Makes developmental, structural, or stylistic edits as appropriate.
• Provides one-on-one consultation to graduate students and their project team members, with the aim of improving the strength and competitiveness of funding proposals. Meets with students to support them in defining their strategy, goals, and scope of non-research-related projects.
• Follows appropriate guidelines for the ethical editing of graduate student work.
• Develops and provides authoritative information on non-research, community-engaged and/or arts-focused funding opportunities and administrative processes. Investigates potential funding sources and advises students on appropriate sources of funding based on their needs and planned work. Ensures that applications meet funder requirements.
• Plans, manages, and coordinates the delivery of Arts Amplifier programs (e.g. collaborative applied-research projects, networking week, career design studio, entrepreneurship training,, information sessions, workshops, training sessions) for graduate students. This may involve: meeting with community partners, coordinating programming, recruiting guest speakers and developing the programs in collaboration with other on-campus units.
• Plans and manages support services and resources to improve funding success for Arts graduate students applying to non-research funding opportunities. Maintains an online and in-house library of successful grant proposals obtained from UBC graduate students, faculty, and staff.
• Provides expertise on community engagement and/or public scholarship.
• Provides assessment support to Arts Co-op Office during intake.
• Performs other duties as required.

Consequence of Error/Judgement

Incorrect management of the program could result in an ineffective system that is not supported by departments, students, their supervisors, or reviewers, thereby limiting UBC's ability to compete effectively in sponsoring agency competitions. Grant applications that are not reviewed or processed properly may result in a loss of funding or may commit the University to unacceptable award conditions. Poor management or improper decisions could compromise the successful review process at the University and could damage the reputation of the Faculty of Arts.

Supervision Received

Works under general direction of the Manager, Graduate Work-Integrated Learning Programs, Arts, and implements the generally defined goals of the Arts Amplifier and its advisory committee.

Supervision Given

Provides direction and technical knowledge to Arts graduate students or will provide functional direction to development of a highly competitive funding proposal. Provides direction and support to community partners in developing funding proposals and positions and projects that will employ students.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree or equivalent professional designation, preferably in a Humanities, Social Science, or Fine Arts field. Grant writing experience essential. Editing experience essential. Proven mastery of English grammar, punctuation and matters of plain language communication is essential. Ability to effectively manage multiple tasks and priorities. Ability to deconstruct program guidelines and break them down into clear descriptions of actions and essential steps for students. Ability to liaise with the funding agencies and gather further program information. Ability to exercise tact and discretion. Ability to develop and maintain cooperative and productive working relationships with groups and individuals such as faculty members, student clubs, and UBC administration is essential. Ability to effectively use computer skills at an intermediate level. (e.g., Outlook, MS Word, MS Excel, MS PowerPoint and other media software). Familiarity with Publisher, Illustrator, or other graphic design software is an asset. Ability to analyze and interpret data, determine implications, and provide recommendations. Ability to exercise sound judgment. Ability to make thoughtful, informed, and thorough decisions. Ability to communicate effectively verbally and in writing and to summarize relevant information in clear and succinct English. Ability to work effectively independently and in a team environment. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to read difficult or complicated text analytically and critically. Ability to follow and record committee discussions that may involve fine arts, social science or humanities terminology. Ability to provide online workshops or webinars to small and large groups of graduate students. Ability to understand and apply policies, procedures, and instructions.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.