Grants Coordinator

Lloydminster; City of Lloydminster; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A municipal organization in Alberta seeks a Grants Coordinator to oversee grant applications, manage funding opportunities, and collaborate across departments. This full-time role requires strong communication skills, attention to detail, and a degree in a relevant field. Salary ranges from $34.70 to $37.94 per hour. The position is office and field based with a commitment to quality and ethics.

Benefits

Competitive salary and benefits

Consistent working hours

Equal opportunity employer

Qualifications

• Minimum of two years of related experience required.
• Experience in grant applications and technical report writing preferred.
• Ability to work independently with minimal direction.

Responsibilities

• Responsible for the administration and application of all grants.
• Research potential grant opportunities.
• Coordinate preparation and submission of grant proposals.

Skills

Critical thinking

Attention to detail

Interpersonal communication

Time management

Self-motivation

Education

Post-secondary degree in Business Administration, Commerce or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Position Posting

Grants Coordinator

1 Position Available)

Term of Employment :

Full-time Term (Approximately 12 months)

Article 13.05 c) Should an internal applicant be awarded the term position they shall revert to their former position at the expiration of the leave.

Rate of Pay :

Band 5 : $34.70 - $37.94 per hour (Subject to CUPE 1015 Agreement)

Location : City Hall

Duties :

Reporting to the Manager Financial Planning & Analysis the Grants Coordinator is responsible for a wide range of complex administrative and financial duties for the City. This position is responsible for the administration and application of all grants submitted on behalf of the City.

Grant Coordination

• Excels at research to identify potential grant opportunities.
• Collaborates with necessary staff and stakeholders for the purpose of seeking grant funding opportunities for the City.
• Summarizes and communicates potential and existing grant opportunities to appropriate and relevant staff and stakeholders.
• Coordinates with relevant staff and stakeholders to prepare all grant proposals.
• Writes and reviews all grant proposals and submits to grant authority in an accurate timely and efficient manner.
• Provides timely updates on successful / unsuccessful applications to relevant staff and stakeholders.
• Administer and processes grant payments through financial system ensuring funds are coded to the appropriate account.
• Monitor and coordinates with relevant staff and stakeholders to prepare all interim / final progress reports and expense claims.
• Reviews all interim / final progress reports and expense claims and submits to grant authority in an accurate timely and efficient manner.
• Maintains comprehensive documentation of identified grants using the organizations database and Records Retention Policy; this includes agreements payments progress reports expense claims and any other key documents.
• Prepares special reports and status updates for administration and Council as required.
• Acts in an advisory capacity for Capital projects and their potential for grant opportunities.
• Supports internal programs such as Family and Community Support Services and other grant programs who distribute funds annually.
• Prepares year end grant schedules to assist management with the preparation of year end financial statements.

Business Processes and Procedures

Provide recommendations to improve financial and administrative policies and procedures.

Assist and support in the implementation of new policies and procedures.

Commitment to continual improvement as it relates to the position department and City as a whole.

Leadership

Develops and maintains positive working relationships with various grant authorities including Federal and Provincial Governments and community foundations.

Develop and maintain positive relations within the finance team and City wide.

Demonstrate personal commitment to quality grant coordination.

Maintain positive public relations as a representative of the City of Lloydminster.

Other

Provides additional support to the Finance team as required.

Other related duties as required.

Schedule :

This position is office and field based. Normal working hours are Monday through Friday 8 : 00 a.m. to 5 : 00 p.m. with the occasional requirement to work outside of these standard hours.

Qualifications :

Post-secondary degree in Business Administration Commerce Arts or a related field is required.

A minimum of two years of related experience is required. Candidates with experience in grant applications and technical / staff report writing is required.

Ability to think critically provide the appropriate information to relevant parties and maintain strong attention to detail.

Self-motivated with the ability to work independently under minimal direction.

Strong verbal and written communication skills with all levels of staff external stakeholders and partners.

Intermediate to advanced knowledge in Microsoft Suite including : Outlook Excel and Word is required.

Exceptional time management skills with the ability to manage conflicting priorities while maintaining accuracy.

Ability to establish and maintain effective working relationships within a team environment.

Upholds a high standard of ethics and confidentiality.

Pre-Employment Requirements :

Satisfactory Criminal Record Check.

Successful applicant must provide proof of qualifications.

Applicants with international education will be required to include an Academic Credential Assessment with application.

Closing Date : July 14 2025

Posting Type : Internal & External

Application Information :

The City of Lloydminster offers consistent working hours that afford a positive quality of life a competitive salary / benefit package and is an equal opportunity employer. If you have questions or require further information on this position please contact us. All applications must be sent to the Employee Relations team and received by the closing date.

Required Experience :

Manager

Key Skills

Corporate Risk Management,Electronics,Infection Control,Bakery,ELV,Accident Investigation

Employment Type : Temp

Experience : years

Vacancy : 1

Hourly Salary Salary : 34 - 37