Grants and Operations Coordinator

Sitka Foundation; New Westminster; On-site; CAD 62,000 - 85,000; Full time

Job summary

A family foundation located in downtown Vancouver is looking for a Grants and Operations Coordinator. This full-time role involves supporting the philanthropy team in grantmaking, managing communications, and streamlining operations. Ideal candidates will have a post-secondary degree, exceptional writing skills, and at least four years of experience in the philanthropic sector. They offer a salary range of $62,500 to $85,000 annually, alongside health benefits.

Benefits

Health benefits package

Paid vacation

Qualifications

• Four years in the philanthropic, charitable or not-for-profit sector.
• Experience with website management is preferred.
• Flexible and collaborative.

Responsibilities

• Implement granting programs and manage systems for the grantmaking process.
• Provide administrative support for quarterly granting cycles.
• Support Board and internal communications.

Skills

Exceptional writing skills

Organizational skills

Interpersonal skills

Experience with social media management

Proficiency in Google Suite

Passion for climate change

Education

Post-secondary degree

Tools

Fluxx

4Degrees

Job description

Position: Grants and Operations Coordinator
Organization: Sitka Foundation
Location: downtown Vancouver, BC

Outline of Organization

The Sitka Foundation (“Sitka” or “the Foundation”) is a family foundation with a mission tocatalyze the protection of the environment and promotion of biodiversity. Sitka achieves this goalthrough activation of its capital in philanthropy and investments. Working under CRA’s charitableguidelines, the Foundation grants funds to partners in service of its mission. Sitka is supportedby the family office located in the downtown core of Vancouver, BC.

Outline of Position

We are seeking a Grants and Operations Coordinator to work with the Foundation’sphilanthropy team to research, facilitate and support grantmaking. This is a new, full-timeposition posted at a time when the Foundation is growing in size and complexity. Reporting tothe Executive Director, this position will be responsible for the smooth administration ofgrantmaking operations as well as coordinating events and communications for Sitka.

Responsibilities include:

As Grants and Operations Coordinator you will join a dynamic team dedicated to supporting themovement of philanthropic capital in efficient and effective ways that fulfill the goals of theFoundation. Specifically, you will be responsible for:

Granting and Operations Administration (70%)

• Work with the philanthropy team to implement all of the granting programs of theFoundation with an emphasis on the strategic streams (currently three).
• Manage systems to track the entire lifecycle of the grantmaking process, as well aspreliminary research, eligibility, application support, and data management, andreporting, tracking and evaluation.
• Provide administrative support for quarterly granting cycles through robust managementof pre- and post- award administration as well as the preparation of Board meetingmaterials and logistics.
• Support the Director of Operations to execute the Foundation’s annual workplan andinternal checks and audits as well as historic data projects and administrative tasks.
• Review grantmaking documents (letter, contracts, templates) alongside the philanthropyteam to ensure systems are compliant with policies, procedures, and match budget andfunding allocations as well as other operational workflows (all digital).
• Contribute to the development, optimization and implementation of initiatives thatstreamline workflows, templates, etc., to enhance the Foundation’s tools to make moreefficient and effective philanthropic work which is the heart of the organization.
• Ensure compliance with CRA’s charitable rules and regulations.

Communications and Learning (30%)

• Support the philanthropy team with Board, internal and external communications,meetings, and special projects.
• Manage the general communications for the Foundation, such as newsletters, impactreports, the website, event invitations and social media.
• Support Sitka’s learning, monitoring and evaluation of its philanthropic program.
• Help to share the Foundation’s programmatic updates with grant- and communitypartners through storytelling and communications.
• Lead the planning of events to celebrate learning opportunities and amplify impact.
• Represent the Foundation at conferences, events, and other gatherings.
• Other tasks assigned by the family office and Foundation team, as needed.

Position Requirements

• Currently legally eligible to work in Canada.
• Four years in the philanthropic, charitable or not-for-profit sector
• Post-secondary degree
• Exceptional writing, organizational, administrative, and interpersonal skills
• Experience with social media management and communications
• Website management experience preferred though not required
• Facilitation or convening experience
• Passion and intellectual curiosity for climate change and biodiversity solutions
• Flexible, collaborative, willing to adapt to changing priorities
• Open to working in a dynamic and small team environment
• Proficiency in Google Suite, Microsoft Office, other digital tools
• Experience with Grants and/or Customer Relationship Management Software (we use Fluxx and 4Degrees) is beneficial but not required

Compensation and Benefits.

The position is based in a family office in downtown Vancouver.Some travel may occasionally be required.

Compensation (in the range of $62,500-$85,000) iscommensurate with experience and includes a health benefits package and paid vacation.

The Sitka Foundation recognizes that structural barriers shape experiences and opportunitiesand will take this into consideration when screening and selecting candidates for this position.For applicants with disabilities, accommodations during the hiring process are available onrequest. The Foundation strongly encourages applications from underrepresented groups.

All requests and inquiries and applications will be held in strict confidence.

Next steps:

Please submit a cover letter and resume combined into one document. Send yourapplication to [e-mail] with the subject line “Grants and OperationsCoordinator” Applications will be accepted until September 15th, 2025. References will beconsidered later in the interview process: please do not include them at this time.

Please mention you saw this at GoodWork.ca.

We sincerely thank you for your interest in this opportunity and will only contact those under consideration for the role.

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Current status: Open/apply now. Date posted: Aug 11 2025 ID: 74229