Grant and Funding Coordinator / Coordinateur·ice du développement des fonds

Pesce & Associates Human Resources Consultants; Ottawa; On-site; CAD 60,000 - 70,000; Full time

Job summary

A leading non-profit organization is seeking a Grant and Funding Coordinator to support fundraising strategies. The role involves grant writing, donor engagement, and collaboration with a dynamic team. Ideal candidates will have relevant experience and strong writing skills. This full-time position offers a flexible work schedule and competitive compensation.

Benefits

4-day workweek

Flexible work hours

Competitive vacation package

Competitive benefits package

Qualifications

• Minimum of three years of relevant professional experience in grant writing or donor management.
• Fluency in both English and French is an asset.

Responsibilities

• Draft and submit grant proposals.
• Coordinate grant applications with the team.
• Manage donor stewardship program.

Skills

Writing

Organization

Prioritization

Education

Post-secondary degree

Tools

DonorPerfect

Job description

Grant and Funding Coordinator

[French posting below]

Come join our dynamic feminist team! The National Association of Women and the Law (NAWL) is a not-for-profit organization dedicated to advancing substantive equality for all women in Canada through law reform, particularly at the federal level. NAWL’s work addresses many areas of women’s rights, including violence against women, reproductive justice, climate justice, and women’s economic empowerment.

Job summary

The Grant and Funding Coordinator reports to NAWL’s Executive Director and supports the implementation of NAWL’s fundraising strategy, including grant writing. This role is also partially seconded to the National Association of Women and the Law Charitable Trust for Research and Education (the “Trust”), where the Coordinator will contribute to the Trust’s overall fund development program and will be accountable to the Trustees.

The ideal candidate will demonstrate the ability to work both independently and as part of a team, with direct experience in non-profit fundraising. This includes grant writing, donor engagement and stewardship, executing strategic fundraising plans, conducting prospect research, organizing events, and supporting other fundraising projects.

This is a full-time contract with an anticipated start in June 2025 and ending on March 31^st, 2026.

Key Responsibilities

For NAWL

• Seek out and evaluate potential grants and funding sources, including from government, foundations, and other sources.
• Draft and submit grant proposals.
• Coordinate grant applications with the rest of the team, working closely with the Project Manager and legal team to gather necessary information and ensure alignment.
• Maintain a system for tracking grant applications, deadlines, and progress.
• Coordinate grant reporting and compliance.
• Develop sponsorship packages and secure sponsorships for events, campaigns, or projects.
• Support the Executive Director in building relationships with funders and sponsors.
• Track and analyze fundraising metrics.
• Other duties as assigned.

For the NAWL Trust

• Implement and manage the donor stewardship program.
• Manage and maintain donor records using DonorPerfect CRM.
• Issue charitable tax receipts in compliance with CRA guidelines.
• Support major gift cultivation and solicitation efforts, including preparing briefing materials and coordinating meetings.
• Coordinate donor communications and campaigns.
• Assist with the planning and execution of donor appreciation events and other fundraising initiatives.
• Provide regular updates and reports to the Trustees.
• Create and present an annual impact report.
• Other duties as assigned.

Skills and qualifications

Required

• A relevant post-secondary degree, or an equivalent combination of education and experience
• A minimum of three years of relevant professional experience, for instance in grant writing or donor management
• Excellent writing skills in at least one official language (fluency in both English and French is an asset)
• Strong ability to prioritize tasks, manage multiple deadlines, and stay organized
• Capacity to thrive in a small, dynamic, and collaborative team environment

Assets

• Proven ability to engage and maintain relationships with donors, volunteers, and stakeholders
• Experience with donor management and fundraising platforms (e.g., DonorPerfect)
• Familiarity with feminist issues and the social justice or non-profit sector
• Strong understanding of philanthropic principles and best practices

Work environment and work conditions

• As a feminist employer, NAWL offers a 4-day workweek and the secondment to the Trust will mirror that.
• Work hours are flexible.
• Indicate in your application if you are based in, or willing to relocate to, the Ottawa region, and if you are able to work in-person at NAWL’s Ottawa office two days per week.
• You may occasionally have to work outside of normal work hours (for example, evening meetings or events, weekend staff retreat).
• You may have to travel within Canada, unless it is not possible due to your circumstances.

Compensation, vacations and benefits

• The salary range for this position is $60,000 – $70,000 annually, based on qualifications and experience.
• Competitive paid vacation package.
• Competitive benefits package.

Equal opportunity

NAWL values the unique skills and experiences each individual has to offer and we are committed to creating an inclusive and accessible organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation to participate fully in our recruitment processes, please let us know when we contact you.

NAWL is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion. We strongly encourage qualified candidates from Indigenous, Black, and other racialized persons, 2SLGBTQI+ people, individuals with disabilities, and other members of marginalized communities to consider working with and for NAWL. We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to evaluate candidates who meet the required qualifications.

If you are comfortable doing so, you are encouraged in your cover letter to identify as a member of an equity-deserving group.

Women and gender-diverse individuals often hesitate to apply when they do not meet 100% of the posted criteria. If you believe you would be a good match, please apply indicating your strengths and opportunities for growth, even if you don’t have every skill we are looking for.

How to apply

Please include:

• a cover letter of up to two pages explaining your most relevant experiences and how you meet the requirements for this position. If you are fluent in both official languages, you may submit a bilingual cover letter. In your cover letter, indicate where you are based and if you are available for an in-person or online interview.
• a complete CV
• two writing samples in English and/or French
• Important: Please ensure to include a writing sample as part of your resume file.

Applications will be received on a rolling basis and evaluated starting May 24^th, 2024 and until the position is filled.

Candidates whose applications pass the screening process will be asked to do an evaluation assignment which may take the form of written work or a presentation. Additionally, an interview and reference check will take place.