Grant Administrative Assistant (1 year Temp)

Agnico Eagle; Timmins; On-site; CAD 50,000 - 70,000; Full time

Job summary

Agnico Eagle is seeking an Administrative Support Specialist for its Finance Department in Timmins. The position involves tracking costs, reconciling expenditures, and adhering to grant requirements while promoting the company’s Health & Safety Code. Ideal candidates will hold a relevant college diploma and possess skills in cost tracking and accounting principles, alongside proficiency in Microsoft Office and potentially SAP.

Qualifications

• Zero to two years of relevant experience.
• Excellent working knowledge of Microsoft Outlook, Excel, Word & PowerPoint.
• Knowledge of accounting principles and practices.

Responsibilities

• Track and reconcile project expenditures, ensuring documentation is followed.
• Maintain accurate financial records for audits and reviews.
• Identify and resolve discrepancies in expenditure records.

Skills

Accounting principles

Cost tracking

Problem-solving

Adaptability

Education

College Diploma in Business, Commerce, Accounting, Economics

Tools

SAP

JDE

Microsoft Office Suite

Job description

You will be reporting to the Superintendent, Financial Services, you will be part of the Finance Department. You will be responsible for providing administrative support to support government funds received by the company. This will include tracking costs by organizing invoices, tracking timesheets, and ensuring supporting documentation is properly filed to meet grant requirements. You will also ensure that the goals and objectives are achieved while promoting and respecting Agnico Eagle’s values, Health & Safety Code of Conduct and the environment.

• Track and reconcile project expenditures (project agreement’s operational and administrative costs) ensuring proper documentation and approval processes are followed
• Maintain clear and accurate estimated expenditure and other financial related records, as required, and for end-of-project audits and internal reviews
• Track and record worked time and associated payroll costs on a regular basis.
• Identify and resolve discrepancies in participant, trainer, and project expenditure records
• Work closely with the project team lead to ensure on-time completion and submission of project requirements to the government

• College Diploma in a related discipline (Business, Commerce, Accounting, Economics, etc.)
• Zero to two years’ of relevant experience
• Previous experience of general accounting and cost tracking
• Knowledge of accounting principles and practices
• Experience with SAP and/or JDE is considered a strong asset
• Ability to adapt to change in a dynamic and growing company
• Excellent working knowledge of all Microsoft Office Suite applications especially Outlook, Excel, Word & PowerPoint

Your Work Schedule:

• Schedule: 40 hours per week, Monday to Friday at our Timmins Regional Office or one of our satellite offices in Sudbury, or Kirkland Lake.
• This role is eligible for the Ontario Regional Teleworking Policy.

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