Grain Operations Assistant

QSL; Oshawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading supply chain company in North America is looking for an Operations Assistant at their marine terminal in Oshawa. The role involves coordinating logistics, ensuring compliance with regulations, and managing operational tasks to support smooth operations. Candidates should have relevant experience and a diploma in logistics or business, with a willingness to work varied shifts.

Qualifications

• 1–3 years of relevant experience required.
• Comfortable around computer systems; needs to become a superuser.
• Valid driver’s license and willingness to travel.

Responsibilities

• Coordinate truck and vessel scheduling and manage inventory.
• Support health, safety, and environmental compliance.
• Operate and train personnel on control systems.

Skills

Attention to Detail

Inventory Management

Regulatory Compliance

Operational Reporting

Education

Diploma in Logistics, Business, or Related Field

Tools

SygmaSys

Job description

Company Description

Founded over 45 years ago,QSL is a key supply chain playerin port terminal operations, stevedoring, marine services, logistics and transportation throughout North America. With a network of over 66 marine terminals in Canada and the United States, our multi-modal capabilities allow us to play a key role in any supply chain. We specialize in the development ofinnovativeandcustomizeddockside, road and rail handling solutions.

Job Description

Reporting to the Operations Manager the Operations Assistant supports the grain operations. The person is involved both in administrative tasks and in operational activities on the terminal, ensuring that operations run smoothly. The position is based at our marine terminal in Oshawa but requires working in our different terminals in Ontario when needed.

Responsibilities:

Operations & Scheduling

• Coordinate truck and vessel scheduling, berth activities and load orders.
• Manage inventoryensuring accuracy in grain type, silo capacity, and quality.
• Oversee truck and vessel sample handling, shipment coordination, and regulatory inspections.
• Prepare operational reports and support vessel activity preparation.
  
  

Regulatory & Compliance

• Support health, safety, and environmental compliance.
• Ensure Canadian Grain Commission (CGC) reporting compliance and audit management.
• Conduct traceability checks, tracking grain from its source to its final destination.
• Oversee pest control efforts, ensuring stored grain is protected from contamination.
• Liaise with surveyors, Transport Canada, and CFIA for inspections and compliance.
  
  

System & Equipment Management

• Maintain customer and transport company records in SygmaSys. With time,become a superuser.
• Operate and train personnel on the Human-Machine Interface (HMI) control system for loading and unloadingoperations.
• Ensure accurate equipment usage logs, worklogs, and labor slips.
• Coordinate maintenance activities and oversee cleaning schedules for equipment and facilities.
  
  

What You Need to Succeed:

• 1–3 years of relevant experience.
• Diploma in logistics, business, or a related field (preferred but not required).
• Needs to be comfortable around computer systems and software, as becoming a superuser will be necessary to succeed inthe job.
• Ability to work in varying temperatures, stand for long periods, and perform tasks outdoors.
• Valid driver’s license. Availability to travel to different sites.
• Willingness to work various shifts, includingevenings, nights, weekends and holidays.