Graduate Program Coordinator

University of Toronto; Toronto; Hybrid; CAD 85,000 - 108,000; Full time

Job summary

The University of Toronto’s Faculty of Kinesiology & Physical Education invites applications for a Graduate Program Coordinator in the Registrar’s Office. You will support graduate admissions, funding, tuition information and degree progress for master’s and doctoral students, reporting to the Assistant Registrar, Graduate Programs.

With a focus on service, you will handle inquiries, apply policies, assist with awards processes, maintain records and contribute to recruitment initiatives, while

Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years of experience in an academic student services environment at the graduate level.
• Experience with diverse multicultural student populations and students in crisis.
• Strong communication and advising skills; high attention to detail.

Responsibilities

• Advising graduate students on academic and financial matters and policy implications.
• Assessing and selecting qualified applicants, including exceptional cases.
• Providing detailed information on admission requirements to applicants.
• Analyzing statistical information to inform admissions projections and planning.
• Providing explanations of admissions decisions and coordinating with programs.
• Promoting graduate programs at recruitment events.

Skills

Communication skills

Organizational skills

Time management

Advising skills

MS Office proficiency

Content Management

Education

Bachelor's Degree

Tools

Word

Excel

Access

PowerPoint

Content Management

Job description

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Date Posted: 10/05/2026
Req ID: 50423
Faculty/Division: Faculty of Kinesiology & Physical Education
Department: Faculty of Kinesiology & Physical Education
Campus:St. George (Downtown Toronto)
Position Number: 00019187
Existing Vacancy: Yes

Description:

About us:

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/.

Your opportunity:

The Registrar's Office staff are committed to strong service excellence in supporting the academic and registrarial needs of current undergraduate, graduate and professional master’s students. These services include advising and administration as it relates to registration, financial need, scholarships & awards, and graduation. In addition, the Registrar’s Office is responsible for recruitment and admissions of prospective students, administration of experiential learning opportunities (international, research, in-field learning courses), scheduling of academic courses and exams and providing faculty support. The staff in the Office work collectively toward enhancing the student experience while being committed to operating under principles of equity, diversity and inclusion. The Graduate Program Coordinator is an integral member of a team of administrative and student services professionals who work together to provide exceptional student services in the Faculty of Kinesiology & Physical Education. Reporting to the Assistant Registrar, Graduate Programs, the Graduate Program Coordinator provides day to day program support by answering inquiries from students regarding admission requirements, exam and defence administration, program and tuition information, and funding. The incumbent is responsible for providing support to all KPE graduate students through their programs, ensuring that all Faculty and School of Graduate Studies requirements are met. The Graduate Program Coordinator plays a supporting function for graduate awards processes and competitions, graduate student funding, student registration, petitions & appeals, programs of study, project/thesis requirements, overall degree requirements and eligibility to graduate. Working in collaboration with other members of the Registrar’s Office, the coordinator participates in recruitment initiatives as needed, to attract the best possible candidates for the program. The incumbent will participate in department and Faculty special events which enhance the graduate student experience.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Assessing and selecting qualified applicants, including exceptional cases
• Providing detailed information regarding admission requirements to prospective students and applicants
• Analyzing statistical information to inform admissions projections and planning activities
• Providing detailed explanations of admissions decisions
• Promoting programs at recruitment events

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum of four years of experience in an academic student services environment in a university setting at the graduate studies level working with graduate students and graduate programs, including advising on academic matters, funding opportunities, university regulations, and program requirements
• Experience dealing with with a diverse multicultural pool of students and students in crisis
• Strong organizational and time-management skills
• Ability to multi-task while adhering to strict timelines
• Strong problem‑solving skills; high level accuracy and attention to detail
• Excellent communication (written and oral); excellent interpersonal and advising skills
• Demonstrated computer skills, including advanced skills in Word, Excel, Access, PowerPoint, and Content Management.

Assets (Nonessential):

• Experience with complex funding Excel spreadsheets an asset

To be successful in this role you will be:

• Accountable
• Diplomatic
• Proactive
• Procedural
• Resourceful
• Team player

Closing Date: 10/19/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Divisional HR Office Email:

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .