Graduate Program Assistant (6 monthTerm)

University of Toronto; Toronto; Hybrid; CAD 63,000 - 82,000; Full time

Job summary

A major educational institution is seeking a Graduate Program Assistant to provide administrative and logistical support for their graduate programs. Candidates should have an advanced college diploma and two years of relevant experience in a post-secondary environment. Strong computer and organizational skills are essential for supporting students and faculty in a dynamic educational setting. This role offers a hybrid work arrangement.

Qualifications

• Minimum two years’ relevant experience in a post-secondary environment.
• Experience providing detailed academic and other information to students and faculty.
• Strong attention to detail in drafting letters.

Responsibilities

• Schedule appointments for prospective students.
• Check completeness of applications.
• Prepare draft employment letters from templates.

Skills

Advanced computer skills (MS Office)

Customer service orientation

Organizational skills

Problem-solving skills

Communication skills

Education

Advanced College Diploma (3 years)

Tools

SharePoint

Content management system

Job description

Date Posted: 10/02/2025
Req ID: 45356
Faculty/Division: Faculty of Arts & Science
Department: Dept of Classics
Campus: St. George (Downtown Toronto)
Position Number: 00058041

Description:

About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:
Under the general direction of the Chair, the Graduate Program Assistant provides administrative and logistical support for the Graduate Programs at the Department of Classics.

Your responsibilities will include:

• Scheduling appointments for prospective students, applicants, and current students to address individual needs
• Checking completeness of applications
• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Preparing draft employment letters using templates
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two (2) years’ relevant experience in a post-secondary environment providing detailed academic and other information to students and faculty
• Experience updating, maintaining records and ensuring accuracy, including student records and marks
• Experience drafting letters using templates with strong attention to details
• Demonstrated advanced computer skills, including MS Office (e.g. Word, Excel, Outlook, etc.), databases, content management system or other website management system, and group scheduling software, such as sharepoint
• Demonstrated experience with determining logistical details and activities for campus visits, events and/or programming
• Demonstrated experience with generating cyclical reports
• Demonstrated experience providing excellent customer service and sensitivity to the needs of students, academics, and staff
• Experience maintaining information on graduate program website and digital platforms
• Excellent problem-solving, organizational and time-management skills
• A strong student service orientation, and effective interpersonal skills to deal with students, staff, and faculty with professionalism and tact.
• Excellent communication (verbal and written) skills.

To be successful in this role you will be:

• Adaptable
• Approachable
• Organized
• Resourceful
• Team player

Closing Date: 10/14/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Jessica Halteh

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

This is a 6 month term position.