Graduate Awards, Finance and Planning Officer

Carleton University; Ottawa; On-site; CAD 79,000 - 88,000; Full time

Job summary

A leading university is seeking a Graduate Awards, Finance and Planning Officer to administer both internal and external scholarship competitions for graduate students. The role involves financial advising and managing the graduate studies operating budget while collaborating with various faculties. Ideal candidates will possess strong analytical and communication skills, a four-year degree, and relevant experience in an academic setting.

Qualifications

• Four years related experience in an academic environment with knowledge of graduate student admissions and awards processes.
• In-depth knowledge of scholarship agency policies for funding.

Responsibilities

• Administer and facilitate scholarship award competitions for graduate students.
• Provide financial aid advising and manage the operating budget for the Office of Graduate Studies.

Skills

Judgment

Analytical Skills

Communication

Problem Solving

Interpersonal Skills

Organizational Skills

Resourcefulness

Innovation

Confidentiality

Education

Four-year university degree in commerce, finance, or accounting

Job description

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If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0525-0253

Job Title: Graduate Awards, Finance and Planning Officer

Job Type: Continuing Full Time

Department: Office of Graduate Studies

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 04/06/2025

Closing Date (dd/mm/yyyy): 11/06/2025

Salary (with Salary Rate): 79,593.00 - 87,059.00/Year

Employee Group: CUPE 2424

Salary Level: 9PE

Hours Per Week: 35

Date Position Available: 02/06/2025

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Associate Vice-Provost (Graduate Awards and Professional Development) the Graduate l Awards, Finance and Planning Officer administers and facilitates the external and internal scholarship award competitions for graduate students. They will develop and distribute information regarding external and internal award competitions and scholarship opportunities available to graduate students, using a variety of information channels including print, web and presentations.

The Graduate Awards, Finance and Planning Officer is responsible for a variety of financial responsibilities within the Office of Graduate Studies, including the provision of student financial aid advising targeting the graduate student population. They also are responsible for the administration and oversight of the Graduate Studies operating budget, ensuring accurate financial reporting and tracking on behalf of the Office of Graduate Studies. The incumbent also is responsible for the planning and oversight of admission scholarships and internal awards processes in collaboration with the Faculties.

Qualifications

The incumbent must possess the following qualifications:

• Consistent sound judgment, analytical and communication skills and discretion are required in providing advice to students, the public and university community.
• The incumbent must be able to problem solve effectively and decisively.
• In-depth knowledge of policies and regulations of external scholarship agencies (NSERC, OGS, SSHRC, CIHR) for domestic and international students and any other policies and regulations pertinent to graduate funding and research from government agency sources
• In-depth knowledge of policies and regulations of endowed awards for domestic and international students and any other policies and regulations pertinent to graduate funding and research from internal sources.
• Excellent interpersonal skills with the ability to work both collaboratively and independently
• Expert oral and written communication skills including the ability to facilitate and participate in workshops for students and academic administrative staff on “how to complete a thorough and concise scholarship application package”
• Ability to effectively organize, multi-task and manage a diverse workload that is deadline specific
• Able to work within well established guidelines, to work independently using good judgment, demonstrating resourcefulness and initiative
• Ability to learn and keep up-to-date with various computer software and technology and relevant applications (databases, Excel, etc.); familiarity with Carleton specific software
• Must have a commitment to innovation and adoption of new technologies and applications that will better serve Graduate Studies’ clients and align with Carleton’s strategic goals. In addition, the incumbent must have a dedication to the highest level of client service and high expectation for quality.
• Commitment to supporting equity, diversity and inclusion in a complex cultural environment supporting stakeholders with a range of backgrounds and experiences.
• The incumbent must have maturity, sound judgment as well as the ability to maintain confidentiality when dealing with sensitive issues, as well as when in contact with Faculties and units.
• Developed research, problem-solving, and creative thinking skills, as well as initiative.
• In-depth knowledge of the University’s culture, as well as institutional goals and objectives is highly desired.
  
  

Education And Experience

The above is normally acquired through the completion of:

• Four (4) year university degree in commerce, finance, or accounting.
• Minimum four (4) years related experience in an academic environment with knowledge of graduate student admissions and awards processes.
  
  

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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