Graduate and Career’s Program Manager

University of Toronto; Toronto; On-site; CAD 86,000 - 111,000; Full time

Job summary

A leading Canadian university in Toronto seeks a Graduate and Career’s Program Manager to oversee graduate programs and develop career services for students. The ideal candidate has a degree plus a postgraduate certificate and at least five years of relevant experience. Responsibilities include advising students, managing career initiatives, and facilitating workshops. This full-time position offers a salary ranging from $86,340 to $110,415 with opportunities for career development.

Qualifications

• 5+ years of experience in program administration and student services, preferably in a university environment.
• Experience in managing career development initiatives and student advisement.
• Advanced skills in MS Office with ability to generate reports.

Responsibilities

• Advise students on academic and financial matters for academic success.
• Analyze statistical information for enrollment projections.
• Facilitate educational workshops and seminars.

Skills

Communication skills

Program administration

Career development

Customer service orientation

Organizational skills

Education

Bachelor's Degree plus Post Graduate Certificate

Tools

MS Office (Word, Excel)

ROSI systems

Job description

Date Posted: 10/07/2025
Faculty/Division: Faculty of Arts & Science
Department: Ecology and Evolutionary Biology
Campus: St. George (Downtown Toronto)

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Ecology and Evolutionary Biology is one of the largest departments of its kind in North America, with internationally renowned and award-winning faculty. We strive to provide the necessary context, expertise and guidance on pressing challenges that face society today, including combating global climate change and saving rare and endangered species. Our department is a world leader in the discipline in discovery, innovation and teaching.

The Graduate and Career’s Program Manager oversees the administration and delivery of the EEB tri-campus graduate programs and career development services for EEB graduate students. Reporting to the Chief Administrative Officer and working closely with the Associate Chair (Graduate Studies) and other faculty leadership, the Manager ensures the effective administration of the EEB graduate programs, advises faculty on graduate matters, and provides academic advising and career development services to support a diverse graduate student population.

This role is key to enhancing the student experience from admission through graduation, developing and delivering program components to foster students' individual career development, building partnerships with employers and alumni, and managing career readiness initiatives, including workshops, seminars, events, and networking opportunities with alumni and employers. The Manager also analyzes statistical information to inform enrollment projections and planning, and reviews service delivery and internal processes to recommend improvements.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing statistical information to inform enrollment projections and planning
• Fostering cooperative working relationships with a wide variety of internal and external contacts
• Developing program components to foster students' individual career development process
• Developing student assessment plans to support student learning outcomes and competencies
• Developing plans that support and enhance career services program visibility
• Developing strategies that maximize outreach to students
• Facilitating educational workshops and seminars

Essential Qualifications:

• Bachelor's Degree plus Post Graduate Certificate or acceptable combination of equivalent experience.
• Minimum five years of recent and relevant experience in program administration, academic advising, career development, student placement and student services, preferably in a university environment.
• Experience coordinating graduate program operations and managing career development initiatives.
• Experience in career development process and assessment plans to support student learning outcomes.
• Experience in developing plans that support and enhance career services program visibility.
• Experience counselling students with career options and providing relevant information.
• Experience applying and interpreting academic guidelines and procedures and advising students and faculties.
• Experience in planning and organizing events for student work-integrated learning activities.
• Experience with Facilitating educational workshops and seminars.
• Experience working with ROSI, ROSI Express and Degree Explorer or other student related systems.
• Extensive knowledge of University policy and procedure with emphasis on FAS.
• Advanced skills in MS Office including Word and Excel with the ability to organize data and generating reports.
• Excellent oral and written communication skills.
• Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with students, staff and faculty.

Assets (Nonessential):

• Familiarity with the Faculty of Arts and Science, the School of Graduate Studies practices and procedures.

To be successful in this role you will be:

• Communicator
• Efficient
• Meticulous
• Multi-tasker
• Problem solver
• Resourceful
• Self-directed
• Team player

Closing Date: 10/19/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Sara Tavares

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.