Graduate Administrator (Term)

University of Toronto; Toronto; Sur place; CAD 75 000 - 96 000; Plein temps

Résumé du poste

The University of Toronto’s Institute of Biomedical Engineering seeks a Graduate Administrator to provide frontline administrative services for graduate programs. You will advise on program requirements, check applications, and support students, faculty and staff with timely information.

Ideal candidates have strong communication, data skills and familiarity with graduate policies and student information systems, enabling effective collaboration within a dynamic team.

Qualifications

• Bachelor's Degree in business administration or equivalent experience.
• Minimum three years of recent experience in student services and program administration in a post-secondary environment.
• Minimum two years advising graduate students on program matters.
• Knowledge of university policies with emphasis on graduate guidelines (SGS)
• Experience with student information systems such as ROSI, ACORN, Slate or equivalent
• Experience handling petitions, records, scheduling and room assignments
• Experience coordinating awards, eligibility checks, and stakeholder liaison
• Strong analytical skills for reporting from multiple data sources
• Proficiency with MS Office Suite, HTML, WordPress, Photoshop and Acrobat Pro
• Excellent verbal and written communication, interpersonal and teamwork skills
• Ability to meet multiple deadlines in a dynamic environment
• Sensitivity working with diverse student backgrounds

Responsabilités

• Advise students on program and course requirements and options.
• Check completeness of applications and review tuition payments.
• Resolve issues during events and escalate as needed.
• Ensure procedures and guidelines are followed.
• Coordinate meeting schedules, agendas, materials, and follow-ups.
• Interpret guidelines to determine TA eligibility.
• Troubleshoot timetabling and room booking conflicts.
• Collect and pass on submissions for awards.

Connaissances

Analytical thinking

Communication

Teamwork

Data interpretation

Formation

Bachelor's Degree in business administration

Outils

MS Office Suite (Outlook, Word, Excel, PowerPoint)

HTML

WordPress

Photoshop

Acrobat Pro

ROS I / ACORN / Slate (student systems)

Description du poste

Date Posted: 11/12/2026 Req ID: 50999 Faculty/Division: Faculty of Applied Science & Engineering Department: Institute of Biomedical Engineering Campus: St. George (Downtown Toronto) Position Number: 00048937 Existing Vacancy: Yes

Description:

About us

The Institute of Biomedical Engineering (BME) is a multidisciplinary research community where investigators across engineering, medicine and dentistry collaborate to develop innovative solutions that address global challenges in human health. Located in the heart of Canada’s largest health-care research network, our faculty offer quality education to students who receive training in biomedical and clinical engineering. These highly experienced faculty have been involved in launching more than 20 start-up companies and driving three major biomedical engineering commercialization ventures.

Your opportunity

Our administrative team provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee’s contributions to the advancement of the department’s goals while promoting a strong commitment to life balance among our employees.

The Graduate Administrator is responsible for providing front-line administrative services in support of the day-to-day operations of our graduate programs and courses. The role will be a first point of contact for inquiries and will provide information and support to students on matters related to the graduate programs. This includes but is not limited to advising on program and/or course requirements, checking completeness of applications and reviewing student tuition payments.

Your exceptional communication and problem-solving skills will enable you to proactively engage and support our students, faculty and staff in the delivery of our programs. This is an excellent opportunity to join our dynamic and dedicated team that values new ideas and initiatives, and the teamwork required to see those ideas become reality.

Your responsibilities will include

• Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
• Checking completeness of applications
• Resolving issues that may occur during events and escalating problems as required
• Ensuring that procedures and/or guidelines are followed
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
• Troubleshooting timetabling and/or room booking conflicts
• Collecting and passing on submissions for award competition

Essential Qualifications

• Bachelor's Degree in business administration, or acceptable combination of equivalent experience.
• Minimum three years of recent and relevant experience in student services and program administration in a post-secondary academic environment
• Minimum two years demonstrated experience advising graduate students on program matters
• Knowledge of University policies and procedures with an emphasis on graduate academic guidelines and procedures, SGS policies and other related procedures
• Demonstrated experience working with and processing data in student information systems such as ROSI, ACORN, Slate or equivalent systems
• Experience handling academic petitions, maintaining records and files, program scheduling and room assignments
• Experience coordinating awards including eligibility checks, record keeping, liaising with stakeholders, etc.
• Strong analytical skills with the ability to analyze data from various sources for the purposes of generating various reports
• Proficiency with MS Office Suite (e.g. Outlook, Word, Excel and PowerPoint), HTML, WordPress, Photoshop and Acrobat Pro
• Excellent verbal and written communication skills
• Excellent problem-solving, interpersonal and analytical skills
• Proven collaborative and teamwork skills
• Ability to meet multiple deadlines while working in an environment with frequent interruptions
• Understanding and sensitivity working with students from diverse backgrounds

To be successful in this role you will be:

• Approachable
• Motivated self-learner

Note: This is a term position with an expected end date in July 2028.

Closing Date: 11/20/2026, 11:59PM ET Employee Group: USW Appointment Type: Budget - Term Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Student Services

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.