GPH Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to be located in New Brunswick, NJ.

Purpose:

In support of the Global Head, Global Health Equity and the wider team, the Executive Administrative Assistant displays strong leadership and project management skills, with the ability to operate in a varied, deadline driven, and global environment.

This office is in regular contact with senior management within and outside of Johnson & Johnson. Under minimal supervision, the Executive Administrative Assistant performs advanced administrative responsibilities, i.e., maintains complex and fluid calendars; drives rigorous follow-up by ensuring issues are resolved and projects completed, prepares documents.

This position will need to demonstrate an initiative to follow up on relevant day-to-day activities while keeping manager informed of project status and next steps.

You will be responsible for:

Executive Support

• The Executive Administrative Assistant provides full-time support to the Global Head, Global Health Equity.
• The ability to anticipate executive needs and collect/prepare information for executive review and action; provides supervisor with reminders of upcoming events and project-related deadlines; maintains active list of follow up and action items on behalf of the SVP.
• Manage active and often evolving executive calendar.
• Coordinates and schedules live meetings via Zoom and Teams. Coordinates team events and off-site meetings; coordinates room assignments; prepares meeting agendas and materials.
• Manages and books complicated travel arrangements: flights, cars, hotels, etc and keeps track of receipts and submits expense reports on a monthly basis.
• Helps gather agenda items and pre-read documents for distribution ahead of team meetings.

New Hire Onboarding

• Onboards new team hires by coordinating new hire badge retrieval, parking barcodes; trains new hires on J&J specific sites like Concur, JJEDS, Home, eMarketplace, etc; orders laptops, Amex cards; sets up Concur profiles; orders mobile phones and upgrades mobile plans as needed; works with IT and J&J Ergonomics to ensure offices are set up properly; coordinate with GHE operations lead to support onboarded decks and materials specific to the employee.

Overall Team Support

• Candidate ensures the team’s organizational charts and email distribution lists are up to date at all times; liaises with external visitors to get them signed in and access to WHQ facilities; orders supplies through eMarketplace; organizes team offsites, LT meetings, team building events and volunteer opportunities as needed. Candidate also plays a leadership role among the executive assistants supporting the Global Health Equity organization.

Project Support

• Helps implement projects to support Global Health Equity, as needed; Creates schedules and project timelines. Tracks deliverables and monitors and reports on project progress. Evaluates and assesses result of projects.

Qualifications / Requirements:

• A minimum of a high school diploma is required.
• A minimum of 8 years of experience supporting senior management is required.
• Skills in J&J systems (Workday, OurSource, eMarketplace, Concur, Zoom and Teams) is preferred.
• Strong organizational and diligent skills are required.
• Excellent verbal and written communication skills are required.
• Strong leadership, interpersonal, analytical, and problem-solving skills required.
• Required to exercise sound judgment and discretion, independently assess, and resolve complex situations and shift priorities as the need arises.
• Demonstrate flexibility, while maintaining sense of urgency.
• Model positive, “can-do” attitude and Credo Values.
• Challenges the status quo, looks for/adopts best practices, embraces change.
• Demonstrates efficiency and comfort in a fast-paced environment.
• Position may require coordination of and attendance at events outside normal business hours.
• This position is in New Brunswick, NJ and will require 3 days in office.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is: Anticipated base salary is $69,000 - $111,550 USD.

Additional Description for Pay Transparency:

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program. Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year. Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits