Governance & Council Services Coordinator

RiseMe; Caledon; Hybrid; CAD 59,000 - 74,000; Full time

Benefits offered by this job

Flexible schedule

Remote work options

Accommodations available

Job summary

The Town of Caledon invites applications for the Coordinator, Council & Committee position. Reporting to the Deputy Clerk, Council & Committee Services, this role coordinates day-to-day operations for Council and Committee activities, including agenda prep, minutes, and documentation management.

The ideal candidate holds a post-secondary degree or diploma in Executive or Business Administration, with at least two years of municipal administration experience.

Qualifications

• Minimum two years of related administrative experience in a municipality or equivalent.
• Strong written and verbal communication skills with discretion handling confidential data.
• Familiarity with Municipal Act and Council/Committee processes is preferred.

Responsibilities

• Coordinate assembly and distribution of documents for meeting agendas, motions, minutes and correspondence.
• Schedule delegations and presentations; coordinate virtual and hybrid meetings and test technology.
• Operate and maintain the live stream during Council and Committee meetings.
• Maintain records of appointments, terms, by-laws, schedules and minutes.
• Ensure adherence to reporting and by-law writing guidelines; update procedures as needed.
• Assist the public registering to participate; provide information and support staff.
• Maintain the Town’s electronic Agenda Management System and assist with special projects.

Skills

Communication skills

Organizational skills

Discretion

Education

Post-secondary degree or diploma in Executive or Business Administration

AMCTO Municipal Administration Program

Parliamentary Procedures

Tools

Agenda Management System

Job description

The Town of Caledon invites applications for the Coordinator, Council & Committee position. Reporting to the Deputy Clerk, Council & Committee Services, this role coordinates day-to-day operations for Council and Committee activities, including agenda prep, minutes, and documentation management.

The ideal candidate holds a post-secondary degree or diploma in Executive or Business Administration, with at least two years of municipal administration experience.