GOAPRDJP00000630 - Administrative Assistant - Junior

freelance.ca; Edmonton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A reputable contracting company in Edmonton is seeking an experienced administrative professional to manage contract processes and facilitate procurement compliance. The role requires extensive experience in administrative support, along with capabilities in contract lifecycle management and vendor interactions. This hybrid position demands strong communication and organizational skills. Expected start date is August 25, 2025.

Benefits

Travel expenses covered within Alberta

Remote work flexibility

Qualifications

• Must have over 10 years of relevant experience.
• Strong understanding of procurement processes.
• Prior experience with vendor management is preferred.

Responsibilities

• Secure contract signatures from vendors.
• Maintain contracts within the CLM system.
• Train personnel on records management policies.
• Support access to financial and supply chain systems.

Skills

Administrative assistance

Compliance with trade agreements

Record management

Communication

Data tracking in Excel

Education

Bachelor's Degree

Tools

Contract Lifecycle Management (CLM) systems

Excel

Oracle

Job description

Job Description

Work Location: Edmonton, Alberta, CAN, T5J 1S6, Hybrid

Estimated Start Date: 25/08/2025

Estimated End Date: 26/02/2026

Business Days: 128.00

Estimated Hours per Day: 7.25

Maximum Duration of Extension: 06 Months

Description

Reporting to the Manager of Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), the role involves securing contract signatures from vendors, facilitating procurement processes, and maintaining contracts within the Contract Lifecycle Management (CLM) system. The position ensures compliance with Canadian trade agreements and organizational policies, including routing audits and FOIP information requests. Responsibilities also include training personnel on records management policies and supporting access to financial and supply chain systems to promote high-quality, patient-centric healthcare in Alberta.

This position manages user access and accounts within procurement systems, maintaining corporate accounts for Alberta Health Services (AHS) and external portals like Grand & Toy and Amazon, as well as setting up external customer accounts and Oracle roles.

Key Duties

• Proofing and formatting system access documents
• Record tracking in Excel
• Handling phone calls and emails
• Creating necessary documents
• Acting as a stakeholder point of contact
• Providing contract administrative support to Contract Coordinators
• Reviewing requests from the AHS Contracting department
• Processing and triaging submitted requests
• Supporting access to online platforms

Note

This is a hybrid role, primarily remote, with potential in-office requirements in Edmonton, Alberta, with reasonable notice. Travel expenses within Alberta are covered by the Province.

Working Hours & Location

• Standard hours: 8:15 AM - 4:30 PM, Monday to Friday, excluding holidays
• Location: Edmonton, AB

Eligibility & Application Steps

Interested candidates should submit the following documents via email:

• Updated Resume (Mandatory)
• Skills Matrix and References (Mandatory)
• Expected hourly rate (Mandatory)
• Visa Status (Mandatory)
• LinkedIn ID (Mandatory)

Only apply if you meet the qualifications, including a Bachelor's Degree and over 10 years of relevant experience in administrative assistance or related fields.