GM Administrative Assistant, YEG2

Amazon; Alberta; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading fulfillment center in Acheson, AB, is looking for an Administrative Assistant. You will support the General Manager and Operations team by managing schedules, planning events, and conducting clerical duties. Candidates should have 2+ years of professional experience and proficiency in Microsoft Office. This role is onsite only, requiring excellent organizational and communication skills.

Qualifications

• 2+ years of professional or military experience.
• Strong analytical skills and problem-solving abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage schedules and events for the Fulfillment Center.
• Conduct clerical duties including filing and document preparation.
• Assist with internal communications across multiple platforms.

Skills

Organizational skills

Detail-oriented

Communication skills

Time management

Education

Associate’s or Bachelor’s Degree

Tools

Microsoft Office

Job description

Description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously. Other responsibilities will include:

Responsibilities Include

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition
  
  

PLEASE NOTE: This role is onsite only. You must be able to work in Acheson, AB

Basic Qualifications

• 2+ years of professional or military experience
• Experience with Microsoft Office products and applications
  
  

Preferred Qualifications

• Associate’s or Bachelor’s Degree
• Strong analytical skills
• Excellent written and verbal communication skills
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem solving skills
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. If you would like to request an accommodation, please notify your Recruiter.
  
  

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.


Company - Amazon Canada Fulfillment Services, ULC.

Job ID: A3042994