Global Program Coordinator / Executive Assistant

MEDA; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

MEDA is seeking a dedicated Global Programs Coordinator / Executive Assistant to support our Sr. VP Global Programs. This full-time role involves managing schedules, coordinating administrative tasks, and enhancing departmental operations. Ideal candidates will have a university degree in Business Administration and 5 years in a similar capacity within a multinational setting, along with strong organizational and communication skills.

Qualifications

• Minimum 5 years experience in administrative roles supporting executives.
• Demonstrated proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate meetings and manage schedules for the Sr. VP.
• Assist with presentations, budget processing, and travel arrangements.

Skills

Project / Program Management

Organizational skills

Problem solving

Communication skills

Education

University Degree in Business Administration

Tools

Microsoft Office Suite

SharePoint

Convene

Job description

Mennonite Economic Development Associates (MEDA) invites applications for a Global Programs Coordinator / Executive Assistant to join our dedicated and talented team in our mission to create business solutions to poverty!

MEDAs work is built on a foundation of Mennonite business roots and faith-based values within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA please visit our website at .

POSITION SUMMARY

The Global Programs Coordinator / Executive Assistant works with the Sr. Vice President Global Programs and is responsible for ensuring the smooth functioning of the Global Programs department and its activities performing a range of coordinating and administrative duties.

Job Status : Full-time

Start Date : As soon as possible

MAIN RESPONSIBILITIES INCLUDE :

Supporting the SR. VP through a wide range of administrative duties relating to daily operations and project work including coordinating meetings & activities managing schedules researching analyzing & synthesizing information assistance with communications managing and organizing files etc.

Creating presentations and other meeting materials including reports and Board submissions.

Maintaining the SR. VPs calendar handling inquiries and requests and anticipating operational needs proactively resolving logistical and administrative issues.

Support with departmental budget processing invoices and expense reports and arranging travel for the SR. VP.

REQUIREMENTS

Education :

University Degree in Business Administration or related field

Experience :

Minimum 5 years experience working in an administrative capacity in a busy multinational organization supporting the activities of an executive and a department. Experience providing support on Board related matters.

Technical Expertise :

Demonstrated proficiency in Microsoft Office Suite including Outlook Word and Excel SharePoint and Convene.

Understanding and appreciation of business principles and international development.

ADDITIONAL QUALIFICATIONS INCLUDE :

Willingness to work across time-zones as required

Appreciation and support of MEDAs faith statement values and goals

Ability and willingness for occasional travel

Strong verbal and written communication skills with a professional personable and polished demeanor

Strong organization skills with excellent attention to detail while working in a fast-paced business environment.

Judgement tact and diplomacy to handle sensitive and confidential matters

Self-motivated and demonstrated ability to work independently

Excellent interpersonal skills problem solving and judgment

APPLICATION DEADLINE : Thursday July : 30 pm EST

MEDA welcomes and encourages applications from all genders backgrounds religions cultures nationalities and abilities. Accommodations are available on request for candidates with disabilities taking part in the selection process.

Required Experience :

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Department / Functional Area : Administrative Services

Experience : years

Vacancy : 1

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Program Assistant • Ottawa, Ontario, Canada