Global Payroll Specialist

Ivalua; Montreal; Hybrid; CAD 60,000 - 85,000; Full time

Job summary

A leading global provider of cloud-based procurement solutions seeks a Global Payroll Specialist in Montreal. This role involves managing payroll for Canada and the US, ensuring compliance with various labor laws, and providing training on payroll systems. If you have a background in payroll management and are bilingual, this could be the perfect opportunity for you.

Benefits

Hybrid working model (3 days in the office per week)

Snacks and weekly lunches in the office

Exceptional training and career development program

Social events and team activities

Qualifications

• 1-3 years in similar payroll roles.
• Knowledge of Canadian and US labor laws.
• Experience with payroll processing and employee record maintenance.

Responsibilities

• Oversee bi-monthly payroll processing for Canada and the US.
• Ensure compliance with labor laws and internal policies.
• Assist with off-cycle payrolls and respond to inquiries.

Skills

Knowledge of ADP WFN payroll system

Proficiency in Microsoft Office

Knowledge of labor laws in Quebec

Bilingualism (French/English)

Strong analytical mindset

Strong organizational skills

High level of accuracy

Education

DEC in accounting/administration

Certification from the National Payroll Institute (PCP or LAP)

Job description

Global Payroll Specialist

(Montreal - Canada)

Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions.

COMPANY OVERVIEW

At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration.

We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities.

Learn more at www.ivalua.com. Follow us on LinkedIn

THE OPPORTUNITY

CONTEXT:

We are seeking a detail-oriented Global Payroll Specialist to join our payroll team based in Montreal Downtown.

ROLE:

Reporting to our Payroll and Compensation Manager, you will be involved inmanaging the bi-monthly payroll for Canada and the US, future expansion to Europe. This role requires a high level of accuracy, confidentiality, and the ability to work under pressure.

WHAT YOU WILL DO WITH US

• Payroll Management: Oversee bi-monthly payroll processing for Canada and the US (Expansion to Europe), including data entry for advances, parental leave, salary adjustments, retroactive calculations, commissions, and bonuses.
• Employee Records: Maintain and ensure the accuracy of employee records in the ADP WFN payroll system.
• Compliance: Ensure payroll processing complies with internal policies and labor laws in Quebec, other Canadian provinces, the US, and other countries.
• Reporting: Produce employment records, payroll entries, and various monthly reports.
• Payments: Prepare payments for bonuses, commissions, and other disbursements.
• Annual Updates: Enter annual salary increases and update amounts for deductions and taxable benefits.
• Support: Assist with off-cycle payrolls, year-end files (T4/R1, summaries, CNESST, W2, etc.), and respond to employee and manager inquiries.
• Training: Provide support and training to managers and employees on the WFN time management platform.
• Email Management: Manage the payroll email inbox, responding within 48 hours.
• Additional Tasks: Produce any requested reports or related tasks.

YOUR PROFILE

If you have the below experience and strengths this role could be for you:

Skills:

• At least 1-3 years in similar roles.
• Knowledge of ADP WFN payroll system and proficiency in Microsoft Office (Word, Excel).
• Knowledge of labor laws in Quebec and other Canadian provinces; familiarity of US labor laws is an asset.
• Certification from the National Payroll Institute (PCP or LAP) is an asset.
• DEC in accounting/administration or DEP in accounting with equivalent experience.

Soft Skills :

• Bilingualism (French/English) required.
• Ability to conduct business in English is required given our customer base; wherever possible, we will support the employee's right to work in French
• Strong analytical mindset with the ability to perform, understand, and explain various calculations.
• High level of accuracy and ability to spot and correct errors.
• Strong organizational skills, attention to detail, and confidentiality.
• Ability to work effectively under pressure.

WHAT HAPPENS NEXT

If your application fits this specific position’s needs, our skilled Talent team will reach out to schedule an initial screening call. Get one step closer to achieving your goals – apply today!

Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you!

Our recruitment process is designed to assess your competencies through a series of personalized interviews with internal stakeholders relevant to the role.

Interviews will be conducted virtually via video or on-site with face-to-face meetings.

LIFE AT IVALUA

• Hybrid working model (3 days in the office per week)
• We're a team dedicated to pushing the boundaries of product innovation and technology
• Sustainable Growth, Privately Held
• A stable and cash-flow positive Company since 10 years
• Snacks and weekly lunches in the office
• Feel empowered to pursue your goals with improved team collaboration and increased creativity/productivity
• Unlock and unleash your full professional potential with our exceptional training and career development program
• Join a dynamic and international team of top-notch professionals who are experts in their respective fields. Collaborate with like-minded individuals who are deeply passionate and highly motivated about their work. Experience a truly diverse and inclusive work environment where your unique contributions are highly valued
• Regular social events, competitive outings, team running events, and musical activities,
• Comparably recognized Ivalua for the following (https://www.comparably.com/companies/ivalua) :

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United by our values we embrace diversity and equity in the broadest possible sense to create an inclusive workplace. To help our customers make supply chains more efficient, sustainable and resilient, we rely on a global team with a variety of backgrounds, skills and views. We believe in equal opportunity and in diversity as a driver of innovation that cultivates a spirit of inclusiveness, creates a productive and fun place to work, and provides fulfilling career opportunities for all Ivaluans. https://www.linkedin.com/company/ivalua/about/

Experience life at Ivalua - check out our captivating video ! Gain insight into our unique company culture and get a glimpse of what it's like to work with us.

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