Gift and Endowment Services Officer

The Gift and Endowment Services Officer is responsible for the complete gift life cycle operation and act as a Development liaison to the Finance Department, working with them to accept, deposit and reconcile gifts as well as providing them with timely gift reports and participating in regular audit reconciliation. This position is responsible for processing and receipting of large, complex donations and pledges for the University and for its three foundations.

Description

Organizational Unit: University of Victoria -> VP External Relations -> Advancement Services

Location: University of Victoria – Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date: 14 April 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE: 1

Salary Grade: $69,052.00 – $89,791.00

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification: Officer/SG09

Employee Group: PEA – Regular

# of Hires Needed: 1

Category: Accounting/Accounts Payable, Administrative and Support Services, Financial Accounting, Fundraising

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a Hybrid Work Arrangement*

The salary range for this position is:

• Recruitment range: $69,052- $76,129 starting salary determined by the PEA Collective Agreement.
• Performance range: $89,791 salary range ceiling is available through annual performance increases.

Job Summary

Gift Services is a unit of the Advancement Services department, responsible for ensuring the proper acceptance, recording, and receipting of all charitable donations to the University of Victoria, the University of Victoria Foundation and the University of Victoria US Foundation.

The Gift and Endowment Services Officer is responsible for the complete gift life cycle operation and acts as a Development liaison to the Finance Department, working with them to accept, deposit and reconcile gifts as well as providing them with timely gift reports and participating in regular audit reconciliation.

This position is responsible for processing and receipting of large, complex donations and pledges for the University and for its three foundations including donation corrections, payroll deductions, campus call issues, reconciliation reports, records management, and verification of PCI compliance.

This position works closely with the Donor Relations Agreement Officer to ensure that gifts and endowments are administered according to gift agreements and with the highest ethical standards.

This requires an intimate knowledge of UVic’s gift acceptance policies, endowment policies and student award policies as well as a deep understanding of the fundraising cycle. The position works independently and possesses exemplary diplomatic skills and serves as a coordinator between university policy, fundraisers and donors.

Job Requirements

An undergraduate degree or college diploma in business, accounting, finance or related field is preferred for this position or equivalent combination of education plus a minimum of 5 years of experience.

Knowledge, skills, and abilities include:

• Excellent knowledge of gift processing with a high degree of accuracy.
• Extensive knowledge of CRA and IRS charity rulings for gift acceptance, receipting and records management. These rulings are dynamic and require ongoing education.
• Understanding of gift acceptance policies, endowment policies and student award policies as well as a deep understanding of the fundraising cycle.
• Familiarity with and understanding the purpose of fundraising in higher education or non-profit setting.
• Excellent knowledge of RE NXT or other fundraising software.
• Solid knowledge of accounting and FAST.
• Strong mathematical and computational skills and the ability to audit or proof one’s own work to ensure accurate calculations.
• Demonstrated ability and desire to learn, apply and retain complex and detailed processes and procedures.
• Strong analytical and problem-solving skills with the ability to work and analyze large sets of data and produce reports.
• Knowledge of UVic's privacy policies and BC's FIPPA regulations that pertain to donors and alumni.
• Extensive knowledge of multiple aspects of fundraising such as types of gifts including but not limited to planned gifts, calling programs, and prospect management.
• Knowledge of Payment Card Industry (PCI).
• Effective communication skills with a strong customer service orientation, and the ability to respond to donor calls and inquiries.
• Strong organizational skills with the ability to thrive in a fast-paced, cyclical environment while managing multiple priorities with strict deadlines.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here.