Gallery Administrator, Kenderdine Gallery

University of Saskatchewan; Saskatoon; On-site; CAD 53,000 - 83,000; Full time

Job summary

The University of Saskatchewan seeks a Gallery Administrator to coordinate daily operations of the university galleries and art collection. You will support exhibitions, collections management, public programming, communications and administrative activities, leading exhibition logistics, documentation, and access for teaching, research, and community engagement.

Collaborating with faculty, staff, students, artists, donors, and partners, you will manage multiple projects and maintain records

Qualifications

• Bachelor’s degree in museum studies, collections management, fine arts, art history, archival studies, cultural heritage management, arts administration, or information management.
• Minimum of three years of experience supporting gallery, museum, collections, archival, cultural heritage, or arts administration operations.
• Experience coordinating collections management, registrar activities, exhibitions, public programming, cultural events, and community engagement initiatives, including collections documentation, loans, acquisitions, and records management.
• Experience working within a post-secondary institution, museum, gallery, or public sector environment is an asset.
• Knowledge of museum, gallery, registrar, collections management, or archival practices and professional standards.
• Strong organizational, planning, and project coordination skills with the ability to maintain multiple priorities and competing deadlines.
• Excellent interpersonal and communication skills.
• Ability to exercise sound judgment, discretion, diplomacy, and confidentiality.
• High attention to detail and accuracy.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Proficient computer skills, including Microsoft Office applications; experience with photography, image management, graphic design, website maintenance, or digital communications is an asset.

Responsibilities

• Leads registrar activities related to the acquisition, documentation, movement, care, loans, and stewardship of the university art collection.
• Coordinates exhibition logistics including artwork transportation, installation schedules, project timelines, exhibition documentation, and related operational activities.
• Develops and coordinates communications supporting exhibitions, collections, public programming, and special initiatives.
• Facilitates access to gallery spaces and the university art collection by supporting exhibitions, teaching, research, and public engagement activities.
• Cultivates collaborative relationships with faculty, staff, students, artists, researchers, donors, community organizations, lenders, service units, and external partners.
• Coordinates exhibitions, installations, and public programming for the university art galleries.
• Coordinates administrative and operational activities for exhibitions, research initiatives, public programming, grants, awards, and special projects.
• Monitors project schedules and coordinates activities among multiple stakeholders to support project delivery.
• Coordinates digitization initiatives through photography, image management, metadata maintenance, and digital asset organization.
• Produces promotional materials, newsletters, website content, social media communications, exhibition materials, and other public-facing communications.
• Maintains accurate collections databases, digital records, cataloguing information, and collection documentation in accordance with professional standards.
• Administers documentation related to acquisitions, loans, exhibitions, condition reporting, inventories, audits, and collections activities.
• Coordinates exhibition openings, artist talks, lectures, workshops, tours, recruitment activities, and other public engagement initiatives.
• Administers purchasing, invoice processing, expense reconciliations, budget tracking, and other financial administration activities.
• Supports committees and working groups by coordinating meetings, preparing agendas, documenting discussions, and monitoring follow-up activities.
• Maintains gallery websites and digital content to support accessibility, engagement, and information sharing.
• Prepares reports, presentations, correspondence, briefing materials, and other administrative documentation.
• Coordinates the daily administrative and operational activities of the university galleries and art collection.
• Maintains accurate electronic and physical records related to exhibitions, collections, projects, and administrative operations.
• Contributes to the development and continuous improvement of operational procedures, collections documentation, administrative processes, and program resources.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Skills

Project coordination

Communication

Organizational skills

Interpersonal skills

Confidentiality

Education

Bachelor’s degree in museum studies or related field

Tools

Microsoft Office

Photography / image management

Web design / digital content

Job description

Summary

The gallery administrator coordinates the daily operations of the university’s galleries and art collection, supporting exhibitions, collections management, public programming, communications, and administrative activities. This position leads exhibition logistics, registrar functions, collections documentation, and access to gallery and collection resources in support of teaching, research, and community engagement initiatives. Working with faculty, staff, students, artists, donors, community organizations, and external partners, this role supports exhibitions, research projects, educational activities, and public events. The administrator handles multiple concurrent projects, maintains collection records and digital assets, and supports the stewardship and accessibility of the university art collection. Additionally, this position also coordinates communications, financial administration, and operational processes while contributing to the ongoing enhancement of gallery and collections operations.

Summary

The gallery administrator coordinates the daily operations of the university’s galleries and art collection, supporting exhibitions, collections management, public programming, communications, and administrative activities. This position leads exhibition logistics, registrar functions, collections documentation, and access to gallery and collection resources in support of teaching, research, and community engagement initiatives. Working with faculty, staff, students, artists, donors, community organizations, and external partners, this role supports exhibitions, research projects, educational activities, and public events. The administrator handles multiple concurrent projects, maintains collection records and digital assets, and supports the stewardship and accessibility of the university art collection. Additionally, this position also coordinates communications, financial administration, and operational processes while contributing to the ongoing enhancement of gallery and collections operations.

Duties and Responsibilities

• Leads registrar activities related to the acquisition, documentation, movement, care, loans, and stewardship of the university art collection.
• Coordinates exhibition logistics including artwork transportation, installation schedules, project timelines, exhibition documentation, and related operational activities.
• Develops and coordinates communications supporting exhibitions, collections, public programming, and special initiatives.
• Facilitates access to gallery spaces and the university art collection by supporting exhibitions, teaching, research, and public engagement activities.
• Cultivates collaborative relationships with faculty, staff, students, artists, researchers, donors, community organizations, lenders, service units, and external partners.
• Coordinates exhibitions, installations, and public programming for the university art galleries.
• Coordinates administrative and operational activities for exhibitions, research initiatives, public programming, grants, awards, and special projects.
• Monitors project schedules and coordinates activities among multiple stakeholders to support project delivery.
• Coordinates digitization initiatives through photography, image management, metadata maintenance, and digital asset organization.
• Produces promotional materials, newsletters, website content, social media communications, exhibition materials, and other public-facing communications.
• Maintains accurate collections databases, digital records, cataloguing information, and collection documentation in accordance with professional standards.
• Administers documentation related to acquisitions, loans, exhibitions, condition reporting, inventories, audits, and collections activities.
• Coordinates exhibition openings, artist talks, lectures, workshops, tours, recruitment activities, and other public engagement initiatives.
• Administers purchasing, invoice processing, expense reconciliations, budget tracking, and other financial administration activities.
• Supports committees and working groups by coordinating meetings, preparing agendas, documenting discussions, and monitoring follow-up activities.
• Maintains gallery websites and digital content to support accessibility, engagement, and information sharing.
• Prepares reports, presentations, correspondence, briefing materials, and other administrative documentation.
• Coordinates the daily administrative and operational activities of the university galleries and art collection.
• Maintains accurate electronic and physical records related to exhibitions, collections, projects, and administrative operations.
• Contributes to the development and continuous improvement of operational procedures, collections documentation, administrative processes, and program resources.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications

• A bachelor’s degree in museum studies, collections management, fine arts, art history, archival studies, cultural heritage management, arts administration, or information management.
• Minimum of three years of experience supporting gallery, museum, collections, archival, cultural heritage, or arts administration operations.
• Experience coordinating collections management, registrar activities, exhibitions, public programming, cultural events, and community engagement initiatives, including collections documentation, loans, acquisitions, and records management.
• Experience working within a post-secondary institution, museum, gallery, or public sector environment is an asset.
• Knowledge of museum, gallery, registrar, collections management, or archival practices and professional standards.
• Strong organizational, planning, and project coordination skills with the ability to maintain multiple priorities and competing deadlines.
• Excellent interpersonal and communication skills.
• Ability to exercise sound judgment, discretion, diplomacy, and confidentiality.
• High attention to detail and accuracy.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Proficient computer skills, including Microsoft Office applications; experience with photography, image management, graphic design, website maintenance, or digital communications is an asset.

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: Kenderdine Gallery

Status: Permanent

Employment Group: ASPA

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Specialist Professional

Salary Phase/Band: Phase 1

Posted Date: 10/7/2026

Closing Date: 10/21/2026 at 6:00 pm CST

Number of Openings: 1

Work Location: On Site

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.