Future Opening: Administrative Assistant / Scheduler

Homewatch Caregivers; Grand Rapids; Presencial; CAD 21.000 - 25.000; Jornada completa

Descripción de la vacante

Homewatch CareGivers is seeking a Scheduler/Administrative Assistant to develop and maintain caregiver schedules, coordinate client engagements, and handle scheduling changes. You will learn each caregiver’s availability and fit them with clients while handling essential agency documentation.

The role reports to the Administrator or Manager of Business Operations, requiring strong computer skills, scheduling software experience, and excellent communication. On-site position with on-call duties.

Formación

• Experience with scheduling or administrative duties in home care is preferred.
• Strong computer skills and the ability to use scheduling software.
• Proficient in Word, Excel and related office applications.
• Thorough knowledge of caregiver responsibilities and licensing standards.
• Excellent interpersonal and written communication skills.
• Ability to read caregiver reports and care plans accurately.
• Organized and able to manage large amounts of information.
• Ability to provide input on policy decisions and match clients to caregivers.

Responsabilidades

• Answering office phone
• Matching client schedules with compatible caregivers
• Ensuring the schedule is current and up to date
• Office and clerical activities as directed
• Input of information into computer systems
• Support and participate in the hiring process of new employees
• Support and assist other office staff as needed
• Fill in for caregivers when there is no one else available
• On call responsibilities
• Any other duty requested to maintain the operations of the business including caregiving duties

Conocimientos

Caregiver criteria

Computer skills

Scheduling software

MS Word/Excel

Caregiver duties

Licensing standards

Interpersonal skills

Caregiver reports

Care plans

Organization

Descripción del empleo

Company Overview

In 2003, Homewatch CareGivers established its mission to preserve dignity, protect independence, and provide peace of mind to our clients and their loved ones by providing exceptional home care. Through delivering these high-quality caregiver services throughout Kent County, Homewatch CareGivers helps improve the quality of life for those in our communities as well as provide meaningful employment opportunities. We offer employees a strong family-oriented culture and professional, accredited training that addresses relevant health, wellness and dignity issues. Homewatch CareGivers welcomes individuals into our family who are eager to continually learn in order to best serve customers’ evolving needs, and who demonstrate the passion for connecting people to the quality services they deserve.

For more information about the company and our services, please visit our website: www.homewatchcaregivers.com/grand-rapids

Role:

The Scheduler/Administrative Assistant is responsible for developing and maintaining the schedules of company employees, all of whom work flexible shifts, scheduling caregiver engagements, and direct client contact regarding schedules and changes of those schedules. This position will develop knowledge of individual employee’s availability and skill level in order to match them appropriately with clients. Other duties include using administrative skills to coordinate the activities and documentation of the agency.

Scope of Position:

Reports to the Administrator and/or Manager of Business Operations

Knowledge, Skills, and Abilities Required

The appointed Scheduler/Administrative Assistant for the agency must meet the following qualifications:

1. All of the criteria specified for a caregiver, since the position may require filling in for the caregiver under some circumstances
2. Strong computer skills
3. Able to use and learn scheduling software
4. Software experience with Word, Excel and other applications as well as strong clerical skills
5. Thorough knowledge of the caregiver’s responsibilities
6. Thorough knowledge of licensing standards for home and community support services, and other appropriate codes and regulations as required
7. Excellent interpersonal and communication skills - oral, conversational, telephone and written
8. Able to read and understand large numbers of caregiver reports
9. Able to read and understand personal care plans for each of their clients and assure their appropriate discharge
10. Able to organize large amounts of information and take appropriate action
11. Able to assess caregivers’ skills, personalities, and interests sufficiently to provide input on good client/caregiver matches
12. Able to provide knowledgeable input on policy decisions
13. Able to communicate effectively with caregivers and clients, as well as the Owners, Manager of Business Operations, and other management personnel as appropriate
14. Demonstrate professionalism and responsiveness with prospective clients and others who may communicate with the agency
15. Sell services to prospective clients and referral sources
16. Be able to take on call responsibilities
17. Must pass all background screening with satisfactory results

Major Responsibilities

The Scheduler/Administrative Assistant manages client and caregiver items as they relate to matching and scheduling and is responsible for:

1. Answering office phone
2. Matching client schedules with compatible caregivers
3. Assuring that the schedule is current and up to date at any given time
4. Office and clerical activities as directed
5. Input of information into computer systems
6. Support and participate in the hiring process of new employees
7. Support and assist other office staff as needed
8. Fill in for caregivers when there is no one else available
9. On call responsibilities
10. Any other duty requested to maintain the operations of the business including caregiving duties

Physical Qualifications:

1. Able to work an average of 20-40 hours per week.
2. Able to bend, climb, stoop, and stand an average of 5 hours per day.
3. Able to lift 20-30 pounds.
4. Able to use tools necessary for job.
5. Able to communicate effectively.
   Compensation: $15-$18

Homewatch CareGivers offers the comprehensive home care services and we believe that exceptional training means a more rewarding experience for you and better care for clients. Homewatch CareGivers is a premier provider of in-home care services for people of all ages, including seniors, children, veterans, the chronically ill, and those recovering from medical procedures.

Our care philosophy is based on finding interesting, innovative ways to empower clients and help them feel engaged and respected. We start by making sure our caregivers and office staff are confident and empowered, too. Our Homewatch CareGivers University is a professionally-developed training platform designed to give you the tools and resources you need to make the very most of your time with clients and gain the most satisfaction from your job. It includes online accredited courses to help you meet the training requirements you may need to stay current with caregiver certification and licensure . The more prepared you are, the more secure you feel in your daily work.

This is an incredible opportunity to feel great about your job and the impact it has on others. Join our growing team and help bring our unique care philosophy to life!

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to Homewatch Caregivers Corporate.