Funding and Data Officer

Fondation McConnell; Montreal; On-site; CAD 56,000 - 60,000; Full time

Job summary

A leading foundation in Canada seeks a Funding and Database Officer to ensure data accuracy in grants management. The role involves supporting funding contributions, managing records, and collaborating with various stakeholders. Candidates should have experience in administration or data management, be bilingual, and possess strong organizational skills. This position offers a hybrid work model and comprehensive benefits.

Benefits

Comprehensive benefits

Health spending account

Pension matching (6%)

Holiday allowances

Virtual Medicine

Home office allowance

Qualifications

• 1-3 years of experience in administration or data management.
• Experience with grants management systems.

Responsibilities

• Supports funding process by managing grants records and documentation.
• Assists in reconciling funding and program expenses with financial software.
• Creates and maintains data visualization reports.

Skills

Bilingual in English and French

Data management

Collaboration

Education

CEGEP or vocational diploma

Tools

Grants management systems

Salesforce Not-For-Profit

Job description

About The Foundation

The McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive, and sustainable society capable of addressing complex challenges.

Opportunity

The successful candidate will join a dynamic team supporting diverse and innovative approaches to community resilience, reconciliation, and climate change. Our work includes financial contributions, investments, capacity building, consultation, and collaboration across public, private, and non-profit sectors.

Applications close at noon on May 27th, 2025.

Location

Toronto, Ontario

Mode

Hybrid – Must reside within Canada

Employment type

Full-Time, Permanent

Supervisor

Funding Manager

Department and Team

Operations

Hiring Salary Range (90-95%)

$56,300 to $59,400

Statement on Salary Negotiation

During hiring, employees are placed at the top of the offered range if they demonstrate most or all asset qualifications.

Position Summary

The Funding and Database Officer ensures data accuracy and consistency in the Foundation’s grants management system and funding processes. Reporting to the Funding Manager, this role is vital to the Funding Team, supporting administration of funding contributions, agreements, and expense allocations.

Main Responsibilities

1. Funding Administration (35%)
   • Supports the funding process by creating and managing grants records, finalizing reports, drafting and proofreading necessary documents, and obtaining approvals and signatures.
   • Acts as the main operational lead for at least two focus areas, supporting partner outreach related to existing funding commitments.
   • Tracks and maintains records for contracts with consultants, evaluators, and researchers.
   • Monitors application stages and follows up for necessary actions.
   • Collaborates on continuous improvement of funding processes.
   • Processes stakeholder requests in the Grants Management System (GMS) and troubleshoots issues.
   • Responds to questions about registration and application processes and manages the Foundation’s general information mailbox.
   • Supports GMS buildouts, customization, and testing.
2. Operations and Cross-Cutting Responsibilities (30%)
   • Assists in reconciling funding and program expenses with financial software.
   • Collaborates on policies and best practices for record maintenance and data analysis.
   • Supports staff training on GMS/CRM and data governance.
   • Maintains data privacy and confidentiality, staying updated on legislative changes, and suggesting system improvements.
3. Organizational and Site Responsibilities (20%)
   • Participates in internal groups and may represent the Foundation externally.
   • Supports onsite activities and logistics in Toronto, including meetings and partner events.
   • Manages materials, supplies, and vendor relationships in Toronto.
   • Acts as a local point of contact and booking agent.
   • Provides operational backup and helps applicants and partners navigate processes.
4. Data and Reporting (15%)
   • Creates and maintains data visualization reports and analyzes results.
   • Monitors disbursement forecasts and flags concerns.
   • Maintains accurate digital files within the GMS, including record updates and archival requests.

Position Requirements

• 1-3 years of experience in administration or data management.
• CEGEP or vocational diploma.
• Experience with grants management systems.
• Ability to manage multiple tasks and meet deadlines.
• Bilingual in English and French (B2 level).

Assets

• Experience in philanthropic organizations.
• Experience with Salesforce Not-For-Profit.
• Knowledge of data management, analysis, and visualization.

Core Competencies and Attributes

• Alignment with Foundation’s values and mission.
• Commitment to equity, diversity, inclusion.
• Collaborative partnership-building.
• Integrity, honesty, and authenticity.
• Stakeholder focus and balancing needs.
• Results-driven with resilience.
• Strategic thinking and innovation.

Role-Specific Competencies

• Process optimization and continuous improvement.
• Prioritization and planning aligned with organizational goals.
• Technological savvy and adoption of innovations.

Benefits

• Comprehensive benefits, health spending account, pension matching (6%).
• Holiday, donation allowances, Employee Assistance, Virtual Medicine.
• Hybrid work, home office allowance, paid holidays.

Equal Employment Opportunity Statement

The Foundation values inclusion and encourages applications from diverse groups, including Indigenous peoples, racialized communities, women, non-binary and gender-nonconforming individuals, 2SLGBTQQIA community members, persons with disabilities, and newcomers. We consider equity status in our recruitment and support accommodations throughout the process. Please email [e-mail] for support.

Privacy

By applying, you consent to the Foundation’s use of your information, stored for five years unless requested otherwise. You authorize references checks and understand confidentiality measures are in place.