Fund Stewardship Coordinator

The Winnipeg Foundation; Winnipeg; On-site; CAD 48,000 - 60,000; Full time

Job summary

The Winnipeg Foundation seeks a Fund Stewardship Coordinator to manage and coordinate stewardship programs. This role involves ensuring proper handling of fund and gift data, maintaining relationships with donors, and supporting community generosity initiatives. Applicants should have a diploma in a relevant field and experience in donor engagement, alongside excellent communication and data management skills.

Benefits

Comprehensive health and dental benefits

Pension program

Three weeks of vacation

Professional Development opportunities

Qualifications

• 3-5 years’ experience working in a philanthropic or donor engagement environment.
• Background in customer service will be considered an asset.
• Practice great discretion with sensitive and confidential information.

Responsibilities

• Implement and coordinate stewardship programs within the Community Generosity team.
• Ensure data integrity within donor management systems.
• Coordinate and execute annual stewardship programs and accountabilities.

Skills

Critical Thinking

Communication Skills

Data Management

Education

Diploma in non-profit management or relevant field

Tools

Microsoft Office 365

Job description

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The Winnipeg Foundation provided pay range

This range is provided by The Winnipeg Foundation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$48,000.00 / yr - CA$60,000.00 / yr

Direct message the job poster from The Winnipeg Foundation

Recruitment| Employee Relations| Benefits Administrator | DEIB Champion - People and Culture Advisor at The Winnipeg Foundation

The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever. Formed in 1921, we are proud to be the first community foundation in Canada. Our vision is ‘a Winnipeg where community life flourishes for all.’

The Foundation is committed to work / life balance and diversity both within the organization and in its work with the community.

We are currently recruiting for the role of

Fund Stewardship Coordinator – (Permanent – Full-time)

Our Values

Our Core Competencies

• Critical Thinking and Decision Making

The Role :

This position holds a critical responsibility for implementing and coordinating stewardship programs within the Community Generosity team. The primary duty involves meticulously ensuring that all processes are executed accurately and efficiently, particularly in the management of fund and gift data, which must be stored and maintained by established standard practices and regulatory guidelines. Additionally, this role involves executing stewardship accountabilities, which include sharing impact reports, annual fund updates, and other donor touchpoints.

Furthermore, the position provides support to community generosity staff who are directly engaged in key activities, such as stewarding and building relationships with prospective and current fundholders, as well as managing the establishment of funds. This support may involve monitoring fund activities, preparing granting proposals and reports, and coordinating stewardship event logistics.

Core Areas of Responsibility :

Stewardship Administration

• Monitor funds that are capitalizing, track necessary gift- and donor-direction documentation for the audit.
• Ensure departmental adherence to Foundation-wide stewardship policies, including the stewardship matrix and gift agreements.
• Maintain data integrity within donor management systems, ensuring accurate records of gifts, gift agreements, donor intent, stewardship plans, and donor communication preferences.
• Coordinate and execute annual stewardship programs and accountabilities for all Foundation non-Agency fund holders, including impact reporting, Donor Advisor projections, annual fund updates, and other touchpoints throughout the year.
• Collaborate with donor managers to compile grant opportunity proposals to send to those fundholders.
• Collaborate with the Manager of Strategic Generosity to produce quarterly family fund reports. This includes compiling thank-you letters, impact reports, and financial updates from donor profiles and supported organizations.
• Collaborate with donor managers to create prospect information packages by compiling donor information, gathering documents from profiles, and drafting cover letters.

Fund and Granting Administration

• Lead coordination of donor and fund listings for public reporting.
• Coordinate the signing of the finalized fund documentation package and ensure that the documentation has been sent to the donor.
• Conduct a monthly review of startup funds and collaborate with donor managers to send annual reminders, check-ins, and letters of congratulations to donors when their fund threshold is met.
• Execute operational controls and approvals of grants from Donor Advised and Designated funds, and ensure grant recommendations made by Donor Advisors are appropriately processed and paid in collaboration with the Community Impact team.
• Track the return of signed documentation and inform the donor manager of any outstanding key documents that require donor follow-up.
• Ensure charities are informed of the creation of new Designated funds, which will annually grant to them, so a collaborative stewardship strategy can be developed.
• Execute beginning- and end-of-fiscal-year fund reviews and approvals, and support the Finance team with collecting information for audit purposes.

Community Generosity Operations

• Provide backup support to the Generosity & Stewardship Coordinator in managing inquiries from current and potential donors, as well as receiving and processing call-in donations.
• Ensure accuracy of the database by supporting data maintenance, including routine analysis and clean-up in collaboration with the Relationship Management Coordinator.
• Ensure process documentation is created and updated as required.

About You : If your background differs from the one listed below, please explain in your cover letter why you would be a good fit.

Education and Experience

• Diploma in non-profit management, business administration, philanthropy, marketing, communications, public relations, or other relevant education
• 3-5 years’ experience working in a philanthropic or donor engagement environment
• Background in customer service will be considered an asset

Skills and Abilities

• A passion for philanthropy, the non-profit sector, donor stewardship, and making a positive impact within the community
• A strong work ethic and a high level of initiative and reliability
• Practice great discretion with sensitive and confidential information
• Strong interpersonal and communication skills, with the ability to share information clearly and effectively
• Excellent time management and adaptability skills are essential to this role, with the ability to work independently and collaboratively
• Demonstrate a well-developed sense of empathy, patience, humility and an inclusive approach
• Excellent verbal and written skills
• Skilled in data management
• Proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Teams, and Outlook) and virtual meeting software

What We Offer :

• Starting salary in the range of $ 48,000 - $ 60,000
• A comprehensive benefit package including health and dental benefits
• Access to Consult + (Virtual Doctor Service)
• EFAP program available to employees and family members
• Pension program starting at six months of employment
• Vacation starting at three weeks per year
• Maternity / Parental Leave Top Up
• Professional Development opportunities

Applications, including a resume and a cover letter, should be submitted by July 31, 2025. All applications must be submitted at https : / / careers.risepeople.com / the-winnipeg-foundation / en.

Applicants who do not fully satisfy all the essential requirements are nonetheless encouraged to submit their applications for consideration for this position. We firmly believe in the potential of diverse perspectives, skills, and experiences to enrich our team and contribute to The Foundation’s overall success.

The Recruitment Process

As part of The Foundation’s value of being transparent, the following are the stages of our recruitment process :

• Job posting (3 weeks in circulation)
• Phone screening – (conducted after the closing date; duration : 2 weeks)
• First in-person interview (conducted within 2 weeks after phone screening interviews)
• Second in-person interview and project presentation (within 2 weeks after the first interview)

During the recruitment process, prospective candidates will be expected to provide specific examples of situations where they have demonstrated The Foundation's values and core competencies.

The Winnipeg Foundation is committed to an inclusive, barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.

Note : If you would like to discuss an accommodation or have difficulty submitting your application via the portal, please email [e-mail] for support.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Other, Consulting, and Analyst

Non-profit Organizations

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