Fund Administration Specialist

International Financial Data Services (IFDS); Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A financial services company located in Toronto is seeking a Fund Administration Specialist. This role involves managing client relationships, ensuring excellent customer service, and executing trade instructions. The ideal candidate will have a minimum of 3 years' experience in a financial services back office and solid communication skills. This opportunity offers a full-time position with a salary range of CAD $60,000.00 to CAD $80,000.00.

Qualifications

• Minimum 3 years’ experience in the financial services back office.
• Ability to communicate complex business and technical concepts plainly.
• Experience in a service-oriented environment with a strong client focus.

Responsibilities

• Manage the day-to-day customer service delivery model for assigned clients.
• Build and foster positive client relationships.
• Provide resolution to brokers related to account and fund information.

Skills

Excellent interpersonal skills

Solid written and verbal communication skills

Strong attention to detail

Problem-solving skills

Ability to prioritize work

Team player

Analytical skills

Education

Post-secondary education in a related discipline

Job description

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Who We Are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. With employees and partners located throughout Canada, Europe, and Asia-Pacific, the IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada, Ireland, and Luxembourg are 50 / 50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Permanent

30 Adelaide Str, East

Toronto, Ontario, M5C 3G9

Canada

Who We Are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. With employees and partners located throughout Canada, Europe, and Asia-Pacific, the IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada, Ireland, and Luxembourg are 50 / 50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Imagine yourself at IFDS

Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We’ll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential.

Role Overview

The incumbent’s primary focus is to strive towards effective delivery commitments to our clients. The main objectives of this role will be to develop a positive client experience by understanding and responding to our clients’ enquiries professionally and accurately. As the primary point of contact for our clients, the Fund Administration Specialist must provide exemplary customer service as well and recognize opportunities to proactively position IFDS’ services to meet and exceed our clients’ needs. If you want to be part of a culture that values and fosters team unity, build rapport with our clients and work closely with our fellow business partners then consider working at IFDS.

Role Responsibilities

Actively and effectively manages the day-to-day customer service delivery model for assigned clients by :

• Focusing on building and fostering positive client relationships as related to our service level agreements
• Liaise with client contact(s) and internal teams to facilitate client service requirements
• Execute all domestic trade instructions from standard to complex (high dollar) transactions
• Able to execute all steps of the processing lifecycle, comprising of all work types from medium to high complexity
• Manage multiple client inbound / outbound calls and emails, provide resolution to brokers pertaining to account and fund information, issue resolution trade details and review / signoff of reports
• Participates in special projects as assigned
• Provides effective reporting to meet both internal and client requirements by :
• Working with management and clients to enhance or improve reporting needs as required
• Providing regular reporting on key service performance and quality metrics
• Analyzing data to ensure quality and accuracy of trades
• Identifying issues that may require additional resources / subject matter expertise and escalating accordingly
• Take ownership of specific requests / issues to ensure end to end support is followed
• Monitor queues to ensure timely resolution of requests is meeting SLA’s and in good order
• Making recommendations to enhance and support needs of the business

Minimum Qualifications

Minimum 3 years’ experience in the financial services back office

Post-secondary education in a related discipline

Previous experience in a service-oriented environment; strong client focus

Excellent interpersonal skills

Solid written and verbal communication skills

Ability to communicate complex business and technical concepts plainly and simply

Very strong ability to organize and prioritize work. Ability to work on multiple and changing priorities within specified timeframes

Able to co-ordinate and operate in occasionally stressful situations in resolving the client’s issues

Team Player, able to work in a team environment with shared goals and accountabilities

Highly analytical with a high degree of attention to detail to ensure 100% accuracy on all transactions

Strong research / information gathering / analytical and problem-solving skills - takes a logical approach to analyzing problems. Systematically researches information and explores alternatives to solve problems.

Understands the business impact of escalated incidents and service requests

Ability to act quickly and decisively when resolving client issues

Positive impact – performs in a manner that makes a strong positive impression on others; e.g., high energy level, a problem-solving approach, and the ability to act with a sense of urgency when the situation demands it

Willingness to work in an environment with flexible schedules that is driven by client commitments and high volumes

Relationship builder – constructs, maintains, nourishes relationships with all stakeholders

Knowledge of the mutual fund processing and the administrative back-office

Proactive in acquiring information to develop new skills to improve job performance. Grasps new material quickly and easily, and applies new information, concepts and procedures in a constructive manner

Demonstrated process improvement capability

AODA Statement

IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

Section : Client Experience Operations

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Finance and Sales

Industries

Banking, Financial Services, and IT Services and IT Consulting

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