FULL-TIME EXECUTIVE ASSISTANT – Administration

Middlesex Hospital Alliance; Strathroy; Hybrid; CAD 60,000 - 85,000; Full time

Job summary

A healthcare organization in Strathroy is seeking a dedicated Executive Assistant to support the President and senior executives. The ideal candidate will have 4–7 years of experience in a senior administrative role and demonstrate strong communication and organizational skills. Proficiency in Microsoft Office is essential. This position offers a hybrid work model with flexible travel requirements.

Qualifications

• 4–7 years of senior administrative or executive support experience, preferably in healthcare.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Ability to manage sensitive information confidentially.

Responsibilities

• Provide executive-level support including calendar management and travel arrangements.
• Research and summarize information for reports and presentations.
• Act as first point of contact for inquiries.
• Schedule and coordinate leadership meetings and track action items.

Skills

Communication skills

Organizational skills

Microsoft Office Suite proficiency

Confidentiality

Education

College diploma

Tools

Microsoft Office

Job description

JOB POSTING

Middlesex Hospital Alliance

Posting #086-2025

FULL-TIME EXECUTIVE ASSISTANT

Location : Strathroy Middlesex General Hospital and Hybrid (One day per week Remote Work)

Administration – Corporate Office

Reports to : President & CEO

Position Overview

The Middlesex Hospital Alliance (MHA) is seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to the President & CEO, Vice President Clinical Services & CNO, and Vice President Corporate Services & CFO.

As a key member of the Administration Office team, the Executive Assistant will play a vital role in ensuring the smooth operation of executive functions and facilitating organizational excellence. This senior-level administrative position demands a high level of professionalism, discretion, initiative, and attention to detail.

Key Responsibilities

• Provide executive-level support including calendar management, travel arrangements, board reporting, and the handling of confidential materials.
• Research, analyze, and summarize information for use in reports, correspondence, and presentations.
• Act as a first point of contact for internal and external inquiries with professionalism and discretion.
• Schedule and coordinate key leadership meetings, including preparation of agendas and materials, catering, room bookings, minute-taking, and tracking of action items.
• Serve as a key liaison and representative of the CEO’s office to internal and external partners, including patients and families.
• Liaise with HIROC and legal counsel on legal and liability documentation.
• Perform other duties as assigned.

Qualifications & Requirements

• College diploma required; certification in Microsoft Office or Office Administration considered an asset.
• 4–7 years of senior administrative or executive support experience, preferably in healthcare or the public sector.
• Exceptional communication skills—both written and verbal. Must have the ability to communicate clearly, concisely, with empathy and diplomacy.
• Demonstrated ability to work effectively under pressure both independently and within a team environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven ability to professionally manage sensitive information with confidentiality, integrity and discretion.
• Exceptional organizational and time-management skills and ability to prioritize competing demands.
• Confident in operating standard office equipment and systems to support seamless administrative workflow.
• Exemplifies and commitment to MHA’s mission, vision and values.
• A consistent track record of excellent attendance and reliability.
• Commitment to continuous improvement and ability to foster positive organizational culture and change.
• Understanding and demonstration of proper body mechanics in the workplace.
• Must have vehicle and driver’s license and be flexible to travel off-site, including Four Counties Health Services as required.
• Must provide vaccination records or proof of immunity for measles, mumps, rubella, varicella (chickenpox), and proof of two COVID-19 vaccinations.
• Documentation of a Tuberculosis skin test within the past 12 months is required.

About Middlesex Hospital Alliance

The Middlesex Hospital Alliance (MHA) is committed to delivering safe, high-quality care to our community through excellence, integrity, and compassion. Join a team that values collaboration, respect, and continuous learning in a dynamic and supportive environment.

• The MHA is a FRAGRANCE REDUCED environment.