FULL-TIME EXECUTIVE ASSISTANT

Middlesex Hospital Alliance; Strathroy; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Middlesex Hospital Alliance seeks a dedicated Executive Assistant to support the President & CEO and other executives. The role requires exceptional organizational skills, communication proficiency, and a strong commitment to confidentiality. The successful candidate will thrive in a dynamic environment and contribute to the MHA's mission of delivering high-quality care to the community.

Qualifications

• 4–7 years of senior administrative or executive support experience, preferably in healthcare or the public sector.
• Exceptional communication skills; ability to communicate with empathy and diplomacy.
• Demonstrated ability to work effectively under pressure both independently and within a team.

Responsibilities

• Provide executive-level support including calendar management and travel arrangements.
• Research, analyze, and summarize information for use in reports and presentations.
• Act as a first point of contact for internal and external inquiries.

Skills

Communication skills

Organizational skills

Confidentiality

Time-management

Education

College diploma

Tools

Microsoft Office Suite

Job description

Location : Strathroy Middlesex General Hospital and Hybrid (One day per week Remote Work)

Administration – Corporate Office

Position Overview

The Middlesex Hospital Alliance (MHA) is seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to the President & CEO, Vice President Clinical Services & CNO, and Vice President Corporate Services & CFO.

As a key member of the Administration Office team, the Executive Assistant will play a vital role in ensuring the smooth operation of executive functions and facilitating organizational excellence. This senior-level administrative position demands a high level of professionalism, discretion, initiative, and attention to detail.

Key Responsibilities

• Provide executive-level support including calendar management, travel arrangements, board reporting, and the handling of confidential materials
• Research, analyze, and summarize information for use in reports, correspondence, and presentations.
• Act as a first point of contact for internal and external inquiries with professionalism and discretion.
• Schedule and coordinate key leadership meetings, including preparation of agendas and materials, catering, room bookings, minute-taking, and tracking of action items.
• Serve as a key liaison and representative of the CEO’s office to internal and external partners, including patients and families
• Liaise with HIROC and legal counsel on legal and liability documentation.
• Perform other duties as assigned

Qualifications & Requirements

• College diploma required; certification in Microsoft Office or Office Administration considered an asset.
• 4–7 years of senior administrative or executive support experience, preferably in healthcare or the public sector.
• Exceptional communication skills—both written and verbal. Must have the ability to communicate clearly, concisely, with empathy and diplomacy
• Demonstrated ability to work effectively under pressure both independently and within a team environment
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven ability to professionally manage sensitive information with confidentiality, integrity and discretion.
• Exceptional organizational and time-management skills and prioritize competing demands
• Confident in operating standard office equipment and systems to support seamless administrative workflow
• Exemplifies and commitment to MHA’s mission, vision and values
• A consistent track record of excellent attendance and reliability
• Commitment to continuous improvement and ability to foster positive organizational culture and change.
• Understanding and demonstration of proper body mechanics in the workplace.
• Must have vehicle and drivers license and be flexible to travel off site, including Four Counties Health Services as required.
• Must provide vaccination records or proof of immunity for measles, mumps, rubella, varicella (chickenpox), and proof of two COVID-19 vaccinations.
• Documentation of a Tuberculosis skin test within the past 12 months is required

About Middlesex Hospital Alliance

The Middlesex Hospital Alliance (MHA) is committed to delivering safe, high-quality care to our community through excellence, integrity, and compassion. Join a team that values collaboration, respect, and continuous learning in a dynamic and supportive environment.

The MHA is a FRAGRANCE REDUCED environment