Full-time Administrative Assistant, Business Development

Algonquin College of Applied Arts and Technology; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A prominent higher education institution in Ottawa is looking for a Full-time Administrative Assistant for Business Development. The role involves providing executive-level support, managing schedules, and coordinating meetings. Candidates must have a minimum of five years of relevant experience and strong analytical and organizational skills. The position offers a competitive salary range of CAD 28.78 to CAD 33.37 per hour and the option for hybrid work arrangements.

Qualifications

• Minimum two (2) year diploma/degree in business, office administration, project management.
• Minimum five (5) years of relevant administrative experience.
• Experience at an executive level preferred.

Responsibilities

• Provide executive-level administrative support to the Executive Director.
• Manage the Executive Director's calendar and schedule meetings.
• Prepare high-level reports, committee materials, and correspondence.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Time management

Team player

MS Office proficiency

SharePoint proficiency

Education

Diploma/degree in business or office administration

Tools

SharePoint

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Full-time Administrative Assistant, Business Development

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Full-time Administrative Assistant, Business Development

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Department

Business Development

Position Type

Full-Time Support

Salary Range

28.78-$33.37-Hourly

Scheduled Weekly Hours

36.25

Anticipated Start Date

September 01, 2025

Length Of Contract

n / a

Posting Information

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date

July 25, 2025

Please note : jobs are posted until 11 : 59 pm on the job closing date.

Job Description

Reporting to the Executive Director, Online & Professional Training, the incumbent plays a critical role in ensuring the overall effectiveness of the Office of the Executive Director by providing comprehensive, confidential, and executive-level administrative support. This position supports the seamless execution of daily operations and strategic initiatives related to online learning, open enrollment, and professional training programs.

The incumbent serves as a key liaison with senior internal and external stakeholders, exercising discretion, sound judgment, and a deep understanding of the College’s strategic priorities and academic frameworks. Operating in a fast-paced and deadline-driven environment, the position is central to the planning and coordination of departmental events, the preparation of high-level reports and committee materials, and the support of cross-functional initiatives.

Core responsibilities include managing the Executive Director’s calendar, coordinating and scheduling meetings, and preparing correspondence, memos, minutes, and reports—often of a confidential or strategic nature. The incumbent also leads the coordination and logistical support of numerous departmental events annually and contributes to the development and submission of reports, business plans, and related materials to senior leadership and College committees. Additionally, this role supports the tracking of timelines, deliverables, and reporting requirements while providing operational and administrative support to the broader team as needed.

Required Qualifications

• Minimum two (2) year diploma / degree (or equivalent) in business, office administration, project management or equivalent would all be relevant and applicable to this role;
• Minimum five (5) years of relevant administrative assistant experience; three (3) years of which should be at an executive level.
• Candidate must have demonstrated working progressively and independently in responsible positions, some of which ideally would be at a post-secondary organization, and demonstrated the following required qualifications;
• Excellent interpersonal skills;
• Strong analytical and problem-solving skills;
• Well-developed verbal and writing skills to effectively communicate with staff;
• Highly developed minute taking, writing and publishing skills with attention to detail;
• Very effective organization and time management skills; ability to multi-task and prioritize;
• Proven team player;
• Advanced proficiency with SharePoint and MS Office software Outlook, Word, Excel, and PowerPoint. Some knowledge of Word Press, Visio, Access and Project would be an asset;
• A working knowledge of typical IT systems used in large educational organizations is preferred (Workday, Salesforce, Human Resources, Communications, Student Information / Records, etc.);
• Ability to quickly develop knowledge of Business Development and College programs, academic, administrative and organizational structures including college decision making processes.
• This position is paid at Payband E
• Vacancy is for P18571

This position is subject to the terms of the Full-Time Support Staff Collective Agreement : SSCollectiveAgreementCurrent_E-1.pdf (algonquincollege.com)

This position is eligible for hybrid work (2 days on-site) in conjunction with the College's Flexible Work Arrangement Policy . https : / / www.algonquincollege.com / policies / hr26 / (subject to change).

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at [e-mail]. While we thank all those who apply, only those to be interviewed will be contacted.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Business Development and Sales

Industries

Higher Education

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