Full-time Administrative Assistant, Business Development

ALGON The Algonquin College of Applied Arts and Technology; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading educational institution in Ottawa is seeking an experienced Administrative Assistant. This role requires a minimum of 5 years of relevant experience with a strong emphasis on executive-level support and proficiency in SharePoint and MS Office. Responsibilities include managing the Executive Director's calendar, preparing reports, and liaising with stakeholders. The position offers a competitive hourly salary of $28.78-$33.37 and is eligible for hybrid work arrangements.

Qualifications

• Minimum five (5) years of relevant administrative assistant experience.
• Three (3) years of experience at an executive level.
• Proven team player.

Responsibilities

• Provide comprehensive confidential and executive-level administrative support.
• Manage the Executive Director's calendar and coordinate meetings.
• Prepare high-level reports and committee materials.

Skills

Excellent interpersonal skills

Strong analytical and problem-solving skills

Well-developed verbal and writing skills

Very effective organization and time management skills

Advanced proficiency with SharePoint

Proficiency in MS Office software

Education

Minimum two (2) year diploma / degree in business office administration or project management

Tools

SharePoint

MS Office (Outlook, Word, Excel, PowerPoint)

Word Press

Job description

Please Note : If you are a current Algonquin College employee apply to this job via the Workday application.

Department : Business Development

Position Type : Full-Time Support

Salary Range : 28.78-$33.37-Hourly

Sc heduled Weekly Hours :

36.25

Anticipated Start Date :

September 01 2025

Length of Contract : n / a

Posting Information

Support Staff employees as defined by the full-time Support Staff Collective Agreement will be given first consideration.

Posting Closing Date :

July 25 2025

Please note : jobs are posted until 11 : 59 pm on the job closing date.

Job Description :

Reporting to the Executive Director Online & Professional Training the incumbent plays a critical role in ensuring the overall effectiveness of the Office of the Executive Director by providing comprehensive confidential and executive-level administrative support. This position supports the seamless execution of daily operations and strategic initiatives related to online learning open enrollment and professional training programs.

The incumbent serves as a key liaison with senior internal and external stakeholders exercising discretion sound judgment and a deep understanding of the Colleges strategic priorities and academic frameworks. Operating in a fast-paced and deadline-driven environment the position is central to the planning and coordination of departmental events the preparation of high-level reports and committee materials and the support of cross-functional initiatives.

Core responsibilities include managing the Executive Directors calendar coordinating and scheduling meetings and preparing correspondence memos minutes and reportsoften of a confidential or strategic nature. The incumbent also leads the coordination and logistical support of numerous departmental events annually and contributes to the development and submission of reports business plans and related materials to senior leadership and College committees. Additionally this role supports the tracking of timelines deliverables and reporting requirements while providing operational and administrative support to the broader team as needed.

Required Qualifications :

Minimum two (2) year diploma / degree (or equivalent) in business office administration project management or equivalent would all be relevant and applicable to this role;

Minimum five (5) years of relevant administrative assistant experience; three (3) years of which should be at an executive level.

Candidate must have demonstrated working progressively and independently in responsible positions some of which ideally would be at a post-secondary organization and demonstrated the following required qualifications;

Excellent interpersonal skills;

Strong analytical and problem-solving skills;

Well-developed verbal and writing skills to effectively communicate with staff;

Highly developed minute taking writing and publishing skills with attention to detail;

Very effective organization and time management skills; ability to multi-task and prioritize;

Proven team player;

Advanced proficiency with SharePoint and MS Office software Outlook Word Excel and PowerPoint. Some knowledge of Word Press Visio Access and Project would be an asset;

A working knowledge of typical IT systems used in large educational organizations is preferred (Workday Salesforce Human Resources Communications Student Information / Records etc.);

Ability to quickly develop knowledge of Business Development and College programs academic administrative and organizational structures including college decision making processes.

• This position is paid at Payband E
• Vacancy is for P18571

This position is subject to the terms of the Full-Time Support Staff Collective Agreement : ()

This position is eligible for hybrid work (2 days on-site) in conjunction with the Colleges Flexible Work Arrangement Policy . to change).

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at While we thank all those who apply only those to be interviewed will be contacted.

Key Skills

Abinitio,Administration And Accounting,Android,Bid Management,Inventory Management,Embedded C

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 28 - 33

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Administrative Assistant • Ottawa, Ontario, Canada