FSA 3 (MOU15) Backfill

TEEMA Group; Vernon; On-site; CAD 37,000 - 45,000; Full time

Job summary

TEEMA Group is seeking a detail-oriented Field Services Backfill Administrator in Vernon, BC. This six-month contract role supports work management, invoicing, and procurement across Field Services, coordinating with internal teams and utilities to ensure timely project execution.

You will handle work orders, scheduling, vendor coordination, and cost tracking, maintaining accurate records and assisting with end-to-end administration of installation and maintenance activities.

Qualifications

• Minimum 1 year of general clerical/admin experience in field services or related area.
• Experience with work orders, scheduling, dispatch, and contract administration.
• Proficiency in billing/expenses tracking and knowledge of cost reporting.
• Ability to process invoices, purchase orders and contract requisitions.
• Strong communication with internal/external stakeholders and teams.

Responsibilities

• Performs duties related to work management and support in Field Services.
• Coordinates and expedites Field Services work by managing work orders and scheduling activities.
• Administers local contracts, third-party billings, invoices, and work-order coding with accurate records.
• Provides admin support for installation/maintenance, updates drawings, tracks schedules, and handles inquiries.
• Supports end-to-end procurement activities including SAP PR, PO facilitation, and vendor coordination.

Skills

General clerical experience

Work order management

Billing/expenses tracking

Vendor coordination

Communication skills

Tools

SAP

Excel

Billing software

Job description

Job Title: FSA 3 (MOU15) Backfill - Vernon
Job ID:89118
Location: Vernon, British Columbia

What you will be doing:

• Performs a variety of duties related to work management and related support functions in a Field Services responsibility area.

• Performs all of the same functions as the Field Services Administrator 1 job as required.

• The role coordinates and expedites Field Services work by managing work orders, scheduling activities, and arranging required civil and support services. It administers local work contracts, third-party billings, invoices, and work-order coding, while maintaining accurate financial and operational records.

• The position provides administrative support for installation and maintenance activities, including updating drawings, tracking maintenance schedules, handling customer and system inquiries, and processing purchasing and billing documents. It also assembles tender packages, coordinates pre-job activities with internal teams and external utilities, and enters contract requisitions.

• The role monitors material availability, works with Materials Management to resolve discrepancies, and may issue material requests to crews. It liaises with the Trouble Centre regarding crew availability, outages, emergencies, and dispatch needs, assisting with work organization during emergency conditions.

• Support execution of end to end procurement activities including SAP PR creation and changes, PO facilitation, SES/invoice tracking, and proactive vendor coordination for onboarding and service confirmations.

Experience and Role Accountabilities

• Processes accounting, financial, vehicle use and other business performance documentation such as: reconciling project or work management related reports; preparing cost control reports and draft narratives on significant variances; and preparing various cost, project and/or work performance and vehicle use tracking statements, reports and summaries; makes recommendations to manager based on findings

• May be required to participate in the planning, scheduling, coordination and organization of office accommodations and moves of employees, arrange phone and office equipment relocations; may be required to act as a liaison with contractors or others to initiate action for building facility issues such as HVAC, building security systems, janitorial issues, etc.

• Organises, schedules and/or expedites work orders and Local Work and Unit Price Contracts via manual and other pre-scheduling/work management systems and tools; arranges for on site meetings with engineering design, service planning staff and customers; routes and remarks maintenance/street light or other orders to the companypersonnel, contractors or other utilities; arranges for various civil work and other ancillary support services; assigns bill book number coding to project work orders.

• Performs all of the same functions as the Field Services Administrator 1 job as required.

What you must have:

• A minimum of 1 year of general clerical and administrative experience as a Field Services Administrator 2 or 2 years equivalent experience in general clerical admin plus work order management, customer work management, dispatch, contract administration, materials issues management, time capture, billing/expenses, and business/financial performance reporting including demonstrated proficiency with PC operation.

• Strong knowledge of financial tracking systems and the ability to apply bill book and project coding to work orders.

• Ability to review, process, correct, and code invoices accurately.

• Ability to prepare and input contract requisitions, purchase orders, and related data into spreadsheets and software applications.

• Skilled in relaying information or dispatching crews, with knowledge of single person crew procedures.

• Basic working knowledge of utility operations.

• Strong communication is required to respond to internal and external stakeholders, manage correspondence, elevate issues to management,

• Knowledge of clerical routines, monitoring systems, petty cash handling, and related administrative processes.

• Demonstrated proficiency with PCs and standard business/software applications.

Salary/Rate Range: $27.00 -$33.00 per hour

Term: 6-month contract; most likely to extend