Frontline Executive Support Lead

Mini-O backyard pods; Canada; Remote; CAD 48,000 - 96,000; Full time

Job summary

Mini-O backyard pods is seeking an Executive Assistant to support its co-CEOs through a variety of high-level administrative and strategic tasks. This full-time role offers flexible work-from-anywhere options and a competitive salary with performance bonuses, perfect for someone who thrives in a fast-paced environment and is ready to make a real impact.

Benefits

Flexible hours and work from anywhere

Health insurance (medical, dental, vision)

401(k) with employer match

Paid time off and holidays

Performance bonuses for exceeding metrics

Qualifications

• Experience supporting senior executives in a similar role.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Oversee and execute high-priority projects.
• Assist with onboarding new team members.
• Handle logistical arrangements including bookings and meetings.

Skills

Organizational skills

Problem-solving

Communication

Multitasking

Tech-savvy

Education

Proven experience as an executive assistant

Job description

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This range is provided by Mini-O backyard pods. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48,000.00/yr - $96,000.00/yr

Executive Assistant to Co-CEOs

The right-hand wrangler to the co-founders. Our all-terrain support backbone.

A trusted hands-on doer and the co-CEOs' Shadow.

Become our resident get-it-done lead for high-level administrative, operational, and strategic tasks and projects.

We're looking for a proactive and highly organized Executive Assistant to support the co-CEOs of MiniOffice. This role involves managing a variety of critical tasks that span from logistical planning and project management to onboarding new team members and identifying new business opportunities.

Key Responsibilities:

• Project Management: Oversee and execute high-priority projects, including finding rental spaces for demo units, coordinating new application setups, and managing internal process improvements
• Onboarding & HR Support: Assist with onboarding new team members, ensuring a smooth integration process and maintaining documentation
• Logistics Coordination: Handle logistical arrangements, such as booking travel, organizing meetings, and managing schedules
• Special Projects: Take ownership of unique, one-off tasks that require research, problem-solving, and strategic thinking
• Documentation, processes and knowledge base improvement
• Sourcing and vetting vendors, tech solutions, materials and HR
  
  
  

More about us and our expectations:

• www.minioffice.co/mindset
• www.minioffice.co/join
  
  
  

Requirements

• Proven experience as an executive assistant or in a similar role supporting senior executives
• Exceptional organizational and multitasking abilities
• Strong communication skills (written and verbal)
• Familiarity with the U.S. business environment and time zones
• Proactive problem-solving and decision-making capabilities
• Tech-savvy with experience in productivity tools and platforms
  
  
  

Benefits

Compensation:

• Base Salary: $3,000 per month
• Performance Bonus: Up to $4,000 per month based on achieving key tasks and exceeding performance metrics
• Freedom: flexible hours and work from anywhere
• Health insurance (medical, dental, vision) with dependent coverage
• 401(k) with employer match
• Paid time off and holidays
• 3 weeks off + US holidays
• No caps on how much you can make and grow; exponential rewards for our top performers
• Influence all business areas and strategy, working directly with the founding team
  
  
  

What You'll Actually Get at MiniOffice (Beyond the job title and the money)

• You'll actually own stuff. Not just "help with" or "support" projects—you'll run them. If something's broken or unclear, we'll expect you to fix it
• You'll learn fast by doing. There's no playbook for most of what we do. You'll figure things out, try stuff, make mistakes, and get sharper every month
• You'll work directly with the founders. No middle layers. You'll see how real decisions get made—good ones and bad ones—and be part of shaping them
• Your work will ship, and it'll matter. This isn't a place for endless meetings or ideas that go nowhere. If you build or lead something, people will see it and use it
• You'll wear a lot of hats. That's the fun part. You might help close a deal one day and solve an ops fire the next. If you like variety, you'll like it here
• You'll help build something real. We make a physical product that changes how people work and live. It's not just digital noise—it's visible, tangible, and lasting
• You can work from anywhere. We're fully remote and trust you to manage your time like a pro. No micromanaging, no "camera-on" culture
• You'll have real input. Good ideas can come from anywhere here. If you're smart and speak up, you'll be heard—and you'll influence what we do
• It's not always easy. We move fast, and we're building as we go. But if you like building things that didn't exist before, you'll feel at home

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management

• Industries

  IT Services and IT Consulting

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