Front Office Administrator (0.75 FTE, One-Year Contract)

Jewish Federation of Ottawa; Ottawa; On-site; CAD 30,000 - 45,000; Part time

Job summary

A well-regarded educational institution seeks a Front Office Administrator Assistant to provide essential support in maintaining a nurturing and organized school environment. This part-time role involves liaising with students, parents, and faculty while managing administrative tasks to ensure efficient operations. Ideal candidates possess strong communication skills, organizational abilities, and a background in school administration.

Qualifications

• Previous experience in a school or child-focused environment is preferred.
• Ability to multitask and remain composed in a dynamic, fast-paced setting.
• Proficiency in English is required; knowledge of French and/or Hebrew is an asset.

Responsibilities

• Provide day-to-day support for students in the front office.
• Serve as the primary liaison for parent inquiries and communication.
• Monitor and record student attendance and manage forms.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Attention to Detail

Confidentiality

Education

Experience in a school or child-focused environment

Tools

Google Workspace

Microsoft 365

Job description

We are seeking a dedicated and highly organized Front Office Administrator Assistant to join our team part-time. This key role supports the daily operations of the school by serving as a central point of contact for students, families, and faculty. The ideal candidate is warm, detail-oriented, and committed to fostering a safe, supportive, and efficient school environment.

Key Responsibilities
Student Support
Provide day-to-day support for students in the front office.
Administer basic first aid and manage student health needs in coordination with parents and school staff.
Maintain accurate student medical records, including allergies and medications.

Parent and Faculty Communication
Serve as the primary liaison for parent inquiries, ensuring timely and effective communication.
Provide administrative assistance to faculty as needed, regarding such things as schedules, procedures, supplies, and general information.
Relay important messages between parents, students, and teachers.

Administrative Operations
Monitor and record student attendance, including late arrivals and early dismissals.
Manage student forms for field trips, permissions, and special programs.
Provide logistical support to students (e.g., lunch accounts, daily schedules, supplies).
Maintain up-to-date emergency contact information for all students.
Assist with safety drills, emergency protocols, and student dismissal procedures.
Coordinate school deliveries, orders, and general purchasing needs.
Support food services and catering logistics as required.

Security and Safety
Support campus security with responsibilities related to school safety, including management of access control systems, two-way radios, and security camera monitoring.

Qualifications
Previous experience in a school or child-focused environment is preferred.
Strong interpersonal and communication skills.
Ability to multitask and remain composed in a dynamic, fast-paced setting.
Excellent organizational skills and attention to detail.
Proficiency in using administrative software and tools (e.g. Google Workspace, Microsoft 365).
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Proficiency in English is required; the ability to communicate in French and/or Hebrew is considered a strong asset.

This is a one-year, 0.75 FTE contract position, with the opportunity of extension. The role requires both independent initiative and a collaborative mindset. The successful candidate will play a vital part in maintaining the welcoming and well-functioning environment that defines our school community.
Position Details