Front Desk Staff

Kaizen Lab Inc.; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading community organization is seeking a Front Desk Staff member for part-time work at the Community YMCA. The role involves providing outstanding customer service, supporting program registrations, and ensuring facility safety. Ideal candidates will have strong interpersonal skills and customer service experience. Join us in creating a welcoming environment for our members and community.

Benefits

Complimentary YMCA membership

Discounts on YMCA programs

Complimentary wellbeing services

Qualifications

• Strong customer service skills with rapport building ability.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage competing deadlines.

Responsibilities

• Greet and welcome members, guests, and visitors.
• Monitor front desk for safety and security compliance.
• Assist with member inquiries and registration.

Skills

Customer service

Sales skills

Communication

Attention to detail

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Title: Front Desk Staff

Location: Community YMCA

Program: Front Desk, Community Y

Position Status: Casual, Part-Time

Compensation: $15.70 per hour

There is potential inside all of us – we all have it in us to shine.

Every charity exists to help solve a problem – our charity exists to help solve many problems, from childcare shortages, social isolation, mental health issues, access to wellness, and more. Today, our network is spread across 100+ program locations in HRM and the province, meeting the most urgent needs of our communities in mental health supports, accessible childcare, supporting an increasing immigrant population, safe spaces for youth to grow and lead, helping to navigate a precarious labour market, delivering wellness programming for all, and creating community for isolated older adults.

We give people the tools, encouragement, and safe space to discover their inner strength. When they know someone’s in their corner, with unconditional support, they realize they can do more than they thought possible. It’s your support, expertise, and guidance that helps people ignite their full potential and shape our neighbourhoods into vibrant and healthy communities.

With us at their side, they can Shine On.

As part of your total compensation:

• Receive a complimentary YMCA membership to our Health & Fitness facilities
• Access to Y at Home, where you can participate in fitness programs from your own home
• Discounts on YMCA childcare and camp programs
• Complimentary wellbeing and counselling services

About the Role:

Reporting to the Community Y Program Director, the Membership Sales & Services Staff plays a crucial role in ensuring the smooth operation at our Community Y, by providing excellent customer service to all participants, guests, and staff. This position is the first point of contact for individuals entering the Community Y, and the Membership Lead will be responsible for creating a welcoming, professional, and helpful environment.

Through collaboration of Membership & Program staff, ensures quality member experience while participating and engaging in Y services, including, frontline customer service, program registration, and provide support to assist with member, program, and community inquiries.

In this role, you will:

• Greet and welcome all members, guests, and visitors with a friendly and positive attitude. Answer phones, respond to emails, and address inquiries regarding programs, memberships, schedules, and policies. Provide accurate and timely information about YMCA services, events, and programs. Assist with member concerns or direct them to the appropriate staff member or department for resolution.
• Monitor the front desk area, ensuring the safety and security of the facility, including opening or closing procedures. Maintain a sign-in/sign-out system for guests and ensure that follow YMCA guidelines when accessing the facility. Also ensuring proper identification and accurate data entry into the system. Enforce YMCA policies, including ensuring all individuals entering the facility are properly checked in. Report any facility maintenance issues or safety concerns to the appropriate staff or supervisor.
• Delivery of Serving All Member (SAM) quality standards through provision of welcoming, inclusive, and positive membership experience. Includes ensuring effective member boarding, registration, record maintenance, collection, and financial assistance processes, in addition to facilitation of timely resolution of Member concerns. Assist with processing program registration and payments, ensuring participant records are up to date, including accurate contact information, membership status, and payment history.
• Ensure compliance with all safety requirements, industry standards, and Child Protection processes in support of provision of safe environment for all participants, visitors, staff, and volunteers. Including: sign-in processes, facility surveillance, incident reporting, and compliance with Association policy and Child Protection Standards.
• Collaborate effectively with other YMCA staff members to ensure smooth communication and operations across departments. Assist in maintaining a clean, welcoming, and organized front desk area. Attend team meetings and training sessions as needed, staying informed on YMCA policies, programs, and member engagement strategies.
• Other duties as assigned.

Education and Skills Qualifications:

• Strong customer service/sales skills, with demonstrated ability to build relationships and establish rapport with clients
• Excellent verbal, written communication, and presentation skills
• Experience in fundraising or non-profit sector is an asset
• Strong interpersonal skills including tact, diplomacy, and ability to establish rapport with client
• Demonstrated ability to meet multiple, competing deadlines and priorities
• Strong attention to detail
• Flexibility to work irregular hours required
• Intermediate proficiency in Microsoft Office Suite

To Apply:

Please apply online at https://ymcahfx.ca/workwithus/.

Please note that all successful candidates are required to provide:

• Criminal Record Check, Vulnerable Sector Check, and Child Abuse Registry Check (less than 6 months old), if 18 years of age or older
• Attend Child Safeguarding Training upon hire

Please note: background checks are reviewed on an individual basis – offenses, if any, are based on role and Child Safeguarding requirements, and may not eliminate candidates from employment at our YMCA.

At the YMCA, we are committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued, respected, and empowered to bring their full, authentic selves to work. We believe that a variety of perspectives, backgrounds, and experiences enrich our organization, enabling us to better serve our community and achieve our mission. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, including Black, Indigenous, People of Colour, racially diverse, 2SLGBTQIA+ individuals, gender-diverse people, people with diverse abilities, members of ethnic minorities and faith groups, foreign-born residents, and veterans to apply.

If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.