Front Desk Administrator

John Ross & Sons Ltd.; Halifax; On-site; CAD 45,000 - 55,000; Full time

Job summary

A local industrial services company in Halifax is seeking a Front Desk & Office Procurement Administrator to manage office activities and procurement of supplies. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, and 2+ years of relevant experience. This is a full-time permanent position offering benefits including health, dental, and vision.

Benefits

Health, Dental, Vision Benefits

Employee Assistance Program

Company Bonus

Casual Dress

Free Parking

Qualifications

• 2+ years of experience in an administrative or front desk role, preferably in an industrial or operations setting.
• Professional, courteous, and customer-service oriented.
• Experience with procurement or vendor coordination considered an asset.

Responsibilities

• Greet and direct visitors in a professional and friendly manner.
• Manage office supply inventory and place timely orders as needed.
• Support new employee onboarding by preparing office supplies and workspace setup.

Skills

Organizational skills

Verbal communication

Written communication

Customer-service orientation

Proficiency in Microsoft Office

Education

Post-secondary education in office administration or business

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

The Front Desk & Office Procurement Administrator is a key support role responsible for managing daily front office activities and coordinating procurement of office supplies, equipment, and services.

This position ensures a welcoming environment for visitors, supports internal administrative functions, and helps maintain efficient office operations. The successful candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with professionalism and discretion.

Key Responsibilities:

• Greet and direct visitors in a professional and friendly manner
• Answer and route incoming phone calls and respond to general inquiries
• Manage office supply inventory and place timely orders as needed
• Process payments
• Operate scale when needed
• Receive and distribute deliveries and mail
• Maintain front desk cleanliness and general organization of the office
• Assist with booking couriers when required
• Provide administrative support to departments including data entry, document preparation, and record keeping
• Support new employee onboarding by preparing office supplies and workspace setup
• Ensure compliance with company purchasing policies and procedures
  
  

Qualifications:

• Post-secondary education in office administration or business an asset
• 2+ years of experience in an administrative or front desk role, preferably in an industrial or operations setting
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel) and basic office equipment
• Professional, courteous, and customer-service oriented
• Experience with procurement or vendor coordination considered an asset
  
  

Working Conditions:

• Office-based, Monday to Friday 8:00am – 5:00pm
• Standard business hours with occasional flexibility required for administrative tasks
• May involve light lifting of office supplies and packages
  
  

What We Offer:

• Health, Dental, Vision Benefits
• Employee Assistance Program
• Company Bonus
• Casual Dress
• Free Parking
  
  

*Applicants must be Permanent Residents or Canadian Citizens. We are unable to sponsor work permits at this time*

Job Types: Full-time, Permanent

#INDL2