Front Desk & Admin Support Specialist

Nova Scotia; Granville Ferry; Hybrid; CAD 44,000 - 48,000; Full time

Benefits offered by this job

Career development

Engaging workplace

Multiple career paths

Job summary

The Government of Nova Scotia invites applications for a Secretary role within the Department of Opportunities and Social Development. You will be the welcoming front desk presence, support staff, and a reliable backup to clerical teammates, ensuring efficient operations and a positive first impression for visitors.

Ideal candidates have a 1-year business course, 2+ years of related experience, and strong proficiency in Microsoft Office.

Qualifications

• One-year business course plus two years of related experience or equivalent.
• Proficient in Microsoft Office suite and able to navigate Word, Excel, Outlook, and PowerPoint effectively.
• Demonstrates tact, diplomacy and discretion in handling sensitive issues.

Responsibilities

• Maintain and organize files using STAR/STOR system for quick retrieval.
• Handle document management: faxing, copying, scanning, filing.
• Respond to FOIPOP requests by retrieving information efficiently.
• Process incoming and outgoing mail promptly and accurately.
• Answer general inquiries and route calls to the right contacts.
• Type confidential correspondence and enter client notes into ICM with care.
• Keep files and documentation up-to-date and organized.
• Schedule meetings and manage calendars to support smooth operations.

Skills

Microsoft Office

Organizational skills

Tact and diplomacy

Team player

Attention to detail

Education

One-year business course

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Government of Nova Scotia invites applications for a Secretary role within the Department of Opportunities and Social Development. You will be the welcoming front desk presence, support staff, and a reliable backup to clerical teammates, ensuring efficient operations and a positive first impression for visitors.

Ideal candidates have a 1-year business course, 2+ years of related experience, and strong proficiency in Microsoft Office.