French Bilingual Executive Assistant

Bilingual Source; Ontario; Hybrid; CAD 85,000 - 115,000; Full time

Job summary

A well-established investment firm in Toronto seeks a Bilingual Executive Assistant to provide high-level administrative support. The candidate will manage calendars, handle correspondence, and produce documents, requiring bilingual fluency in French and English, and experience in the financial sector. This full-time role offers a hybrid work model with a base salary ranging from CA$85,000 to CA$115,000 per year.

Qualifications

• 4–7 years in an executive assistant role, preferably in financial sector.
• Experience managing executive calendars and communications.
• Ability to build trusted relationships and influence without authority.

Responsibilities

• Manage the EVP’s calendar and coordinate travel arrangements.
• Prepare meeting agendas and document action items.
• Produce high-quality documents and presentations.

Skills

Bilingual fluency in French and English

Strong organizational skills

Excellent judgment

Advanced proficiency in Microsoft Office

Familiarity with AI productivity tools

Education

Post-secondary education in business administration or related field

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Bilingual Executive Assistant - French / English

Bilingual Executive Assistant - French / English

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This range is provided by Bilingual Source. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$85,000.00 / yr - CA$115,000.00 / yr

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Location : Toronto

Type : Permanent Position

Model : Hybrid

About the Role

An opportunity is available for a Bilingual Executive Assistant to provide high-level administrative support to the senior executive of a prominent investment management organization. The role is essential in optimizing executive productivity and enhancing coordination across internal and external stakeholder groups.

As part of a high-performing investment team, you will join a culture that values long-term vision, innovation, and collaborative success. This position offers the benefits of working within a well-established financial institution while enjoying the close-knit, agile feel of a specialized investment division.

Key Responsibilities

Executive Support & Calendar Management :

• Manage the EVP’s calendar, schedule and coordinate travel, draft emails, handle correspondence, prioritize inquiries, and oversee daily communications.
• Balance multiple priorities, adjust to shifting demands, and apply strong business judgment.

Meeting Coordination :

Prepare meeting agendas, document action items, follow up on outcomes, and support materials for board and investment committee meetings.

Documentation & Presentation :

Produce high-quality documents, presentations, and briefing materials using MS Word, Excel, and PowerPoint.

Work closely with internal teams to organize meetings, manage reporting needs, and support ongoing projects.

Process Optimization :

Recommend and implement administrative improvements for workflow efficiency and information management.

File & Information Management :

Organize and maintain confidential records and databases.

Event Management :

Coordinate internal events, including logistics, presenters, IT setup, live translation, and follow-up communication—ensuring confidentiality and smooth execution.

Administrative Support to Departments :

Support Talent and Finance teams with onboarding, expense processing, and ad hoc tasks.

Work with executive assistants across the organization on special projects and participate in internal committees.

Candidate Profile

Experience :

4–7 years in an executive assistant role, preferably within the financial sector. Post-secondary education in business administration or a related field is required; a bachelor's degree is an asset.

Bilingual fluency in French and English (oral and written) is essential.

Excellent judgment, initiative, and discretion in handling sensitive matters.

Strong organizational and time-management skills.

Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Familiarity with AI productivity tools (e.g., Co-Pilot, ChatGPT) is a plus.

Confident communicator with a collaborative and professional demeanor.

Ability to build trusted relationships and influence without authority.

Why Apply?

This is a rewarding opportunity to support a senior executive in a respected and growing investment firm. You’ll play a key role in ensuring operational excellence while contributing to a culture that values integrity, innovation, and mutual respect.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Financial Services, Insurance, and Investment Management

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