Freight Processing Administrator

Irving Consumer Products; Dieppe; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading tissue products manufacturer in Canada is seeking an Invoice Processing Specialist to ensure accurate invoice processing and generate weekly reports. The role requires 2-5 years of relevant experience, strong analytical and Excel skills, and the ability to multitask effectively. Join a company committed to integrity and sustainability, fostering a culture of professional growth and collaboration.

Benefits

Flexible medical, dental, and vision plans

Employee & family assistance program

RRSP matching program

Health & Wellness reimbursements

Product purchase program

Opportunities for job-related training and development

Relocation assistance

Qualifications

• 2–5 years of experience in a relevant field.
• Some college education considered an asset.
• Basic accounting knowledge preferred.

Responsibilities

• Process invoices accurately within five business days.
• Address and resolve discrepancies with stakeholders.
• Generate and reconcile weekly reports for payment processing.
• Reconcile carrier statements against accruals.
• Monitor and prepare month-end reports.

Skills

Analytical skills

Excel skills

Communication skills

Multitasking

Education

High School diploma

Tools

JD Edwards

Job description

Job Description

What We Offer:

• Flexible medical, dental, and vision plans
• Employee & family assistance program
• RRSP matching program
• Health & Wellness reimbursements
• Product purchase program
• Opportunities for job-related training and development
• Relocation assistance (if applicable)

Responsibilities

Invoice Processing

• Ensure invoices are processed accurately within five business days of receipt using Basware and JDE for payment.

Troubleshoot Discrepancies

• Address and resolve discrepancies by collaborating with Carriers, Customers, internal Accounts Payable team, internal Transportation department, and external partners.

Producing Weekly Reports

• Generate and reconcile weekly carrier auto-voucher reports for payment processing.
• Produce expeditor reports weekly.

Reconcile Carrier Statements

• Reconcile carrier statements against transportation outstanding accruals.

Reporting

• Monitor audit reports and challenge discrepancies.
• Maintain and update late order reason reports.
• Prepare month-end reports and tracking.
• Perform accrual reporting to Corporate for 3rd Party Logistics.

Fuel Entry

• Enter all carrier and customer fuel rates accurately in JDE.

Qualifications

Education

• High School diploma required; some college education considered an asset.

Experience

• 2–5 years of experience.
• Basic accounting knowledge preferred.

Job Requirements

• Strong analytical and Excel skills.
• Ability to multitask.
• Knowledge of JD Edwards.
• Strong communication skills.
• Ability to work independently and as part of a team.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Canada and the US with 20,000 employees. We foster a culture of integrity, inclusivity, and professional growth. We are committed to accessible workplaces and encourage applicants to request accommodations during the hiring process. We value diversity and inclusion, and we welcome applicants who may not meet all requirements but are eager to contribute.

Only selected candidates will be contacted for interviews.

About The Team

At Irving Consumer Products, our success is driven by our people. We are a leading manufacturer of premium tissue products, including Royale and Scotties brands, and produce diapers and training pants for North American retailers. We are committed to sustainability, with responsible forest management and a carbon-neutral supply chain.