Freelance - Events Coordinator

Track; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A dynamic events company in Toronto seeks an Events Coordinator to plan and execute regional and national events. Responsibilities include managing logistics, vendor relationships, and supporting event budgets. The ideal candidate has proven event planning experience and strong communication skills. This role offers a hybrid work model and numerous perks such as generous PTO and health plans.

Benefits

Generous PTO policy

Comprehensive health and dental plans

Paid personal and sick days

Extra-long weekends over the summer

Birthday day off

Hybrid work model

Tuition reimbursement program

Unlimited access to LinkedIn Learning

Telecoms monthly allowance

RRSP company match

Referral bonus

Qualifications

• 1-2 years of relevant industry experience preferred.
• Proven experience in event planning and coordination.
• Experience in automotive categories is a plus.

Responsibilities

• Plan, coordinate and execute regional and national events.
• Manage event logistics including venue selection and vendor coordination.
• Support with financial control such as payment tracking.

Skills

Event planning experience

Project management

Strong communication

Detail-oriented

Ability to manage multiple priorities

Problem-solving mindset

Flexibility to work evenings and weekends

Job description

Title: Events Coordinator

Location: Toronto

Department: Client Services

Reporting to: Group Account Director



WHO WE ARE:

At Track, we are a dynamic team passionate about creating memorable and impactful experiences. We are looking for an Events Coordinator to join us in delivering exceptional experiences that help brands connect with their biggest fans. Our team thrives on creativity, collaboration, and attention to detail.

We're looking for a true teammate – someone willing to lend a hand, no matter the ask, so that we can all succeed together. If you are passionate about events and eager to make an impact, we'd love to meet you!

YOUR ROLE:

As an Events Coordinator, you will be responsible for planning, coordinating, and executing a variety of regional and national events from conception through to completion. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

You will gain experience working directly with clients as you take ownership of project elements. This is a dynamic, fast-paced working environment with lots of opportunity for growth. We are looking for the right person to join our team who thrives on challenging themselves creatively, has a relentless curiosity, and a solutions-oriented mindset.

YOUR RESPONSIBILITIES:

• Collaborate with clients and internal teams to understand event objectives and requirements.
• Work with team members to contribute to overall event experience design.
• Manage event logistics including venue selection, vendor coordination, and on-site management.
• Manage relationships with vendors including vendor sourcing through to production.
• Support with event budgets, timelines, and schedules.
• Support with financial control such as purchase orders creation, payment tracking
• Coordinate marketing and promotional activities related to events.
• Assist with on-site set up and tear down of events
• Troubleshoot and resolve any issues that arise during events.
• Assist in post-event evaluation and reporting.
  
  

REQUIRED SKILLS:

• Proven experience in event planning and coordination.
• Strong project management and organizational skills.
• Experience on automotive categories is a plus.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• Detail-oriented with a problem-solving mindset.
• Flexibility to work evenings and weekends as needed.
• 1-2 years of relevant industry experience preferred.
  
  

OUR PERKS:

• Generous PTO policy
• Comprehensive health and dental plans
• Paid personal and sick days
• Extra-long weekends over the summer
• Birthday day off
• Hybrid work model
• Tuition reimbursement program
• Unlimited access to LinkedIn Learning
• Telecoms monthly allowance
• RRSP company match
• Referral bonus
  
  

Our hybrid work model:

TRACK's current hybrid model is designed to enable in-person connections and collaboration that is core to our culture, while also supporting flexibility for all employees. As such, we have the option to work from home three days per week, with in-office (Toronto) attendance on Mondays and Wednesdays