Freelance Event Specialist- Toronto, Canada

Visit.org; Toronto; On-site; CAD 80,000 - 100,000; Part time

Job summary

Visit.org, a leading company dedicated to social impact, is seeking a Freelance Event Specialist based in Toronto, Canada. This role involves managing logistics for various events, ensuring a quality customer experience while working closely with corporate and nonprofit partners. Ideal candidates will possess strong event management skills and thrive in fast-paced environments, making meaningful contributions to community engagement.

Qualifications

• Fluency in English with strong communication skills.
• Experience in complex and large-scale events.
• Organized and detail-oriented self-starter.

Responsibilities

• On-site coordination for fun, engaging team-building events.
• Take ownership of in-person events and ensure a high-quality experience.
• Manage check-in process and provide a warm welcome to guests.

Skills

Communication

Problem-solving

Customer Service

Event Coordination

Job description

Freelance Event Specialist- Toronto, Canada

Join to apply for the Freelance Event Specialist- Toronto, Canada role at Visit.org

Freelance Event Specialist- Toronto, Canada

21 hours ago Be among the first 25 applicants

Join to apply for the Freelance Event Specialist- Toronto, Canada role at Visit.org

Get AI-powered advice on this job and more exclusive features.

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Toronto, Canada to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Toronto, Canada , and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment..

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities

• Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
• Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
• Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
• Be the Visit.org representative, leader, and problem solver at events
• Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
• Manage check-in process for in-person events; providing a warm and friendly welcome to guests
• Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
• Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
• Send consistent updates, photos, and videos to Events Team throughout event
• Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
  
  

Qualifications

• Fluency in English and strong communication skills
• Based in Toronto, Canada
• Schedule flexibility with availability to work on a contract per-event basis, as needed
• Experience in complex, large-scale events and smaller executive-level intimate events
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
• Resourcefulness, have the ability to exhibit grace under pressure and be solutions-minded in ambiguous situations
• Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
• Self-starter who is organized and detail-oriented
• You love building relationships with customers and enjoy customer service
• Experience with group facilitation and managing group dynamics
• You are able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• You have super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
  
  

Physical Demands

• Able to lift, slide, and carry up to 30lbs.
• Able to stand for an extended period of time
  
  

What We Offer

• This is an on location, in person , per event contract role In Toronto, Canada . This role is open only to those candidates already based in Toronto, Canada . No relocation packages are offered at this time.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Technology, Information and Internet

Referrals increase your chances of interviewing at Visit.org by 2x

Get notified about new Event Specialist jobs in Toronto, Ontario, Canada.

Greater Toronto and Hamilton Area, Ontario, Canada 3 weeks ago

Workplace Experience Coordinator (On-Site)

Event Manager | Part-Time | Enercare Centre

Workplace Experience Coordinator (Part-Time)

Event Operations Manager - Downtown Toronto

Richmond Hill, Ontario, Canada 2 months ago

Lead, Client Events (Contract until July 2026)

Event Sales Specialist- Oliver and Bonacini Hospitality

Content Coordinator (Conference Production Coordinator)

Administrative Assistant and Event Coordinator

Coordinator, Strategy & Operations, Technology & Operations

Greater Toronto and Hamilton Area, Ontario, Canada 4 days ago

Richmond Hill, Ontario, Canada 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.